Accounting Associate

The Accounting Associate role provides comprehensive billing and revenue accounting assistance within a fast-paced office environment. This position focuses on accurate freight and depot billing, work order audits, and ongoing support for accounts receivable activities, ensuring that all customer invoicing and related reports are processed efficiently and correctly.

• Perform daily freight billing to ensure timely and accurate invoicing for transportation activities.
• Process daily sales orders (SO) and related documentation to support revenue recognition.
• Complete weekly and monthly depot billing, maintaining precise records for all depot-related transactions.
• Conduct work order audit processes to verify accuracy, completeness, and compliance with billing requirements.
• Handle web-based billing activities, entering and maintaining billing data in online systems.
• Prepare and manage summary billing for assigned accounts, consolidating charges into clear and accurate invoices.
• Execute credit and debit processes, including adjustments to customer accounts as needed.
• Assist with billing issues in coordination with Credit and Collections, helping resolve discrepancies and payment concerns.
• Process driver pay corrections to ensure compensation aligns with completed work and billing records.
• Support specialized billing and accounts receivable (AR) maintenance activities as directed by the Revenue Accounting Department.
• Generate and review customer-related reports associated with invoicing and revenue accounting.
• Perform General Missing Document Report (MDR) and Complete Not Invoiced (CNI) follow-up to identify and resolve gaps in documentation and invoicing.
• Provide assistance as needed with other departmental functions, contributing to team goals and operational efficiency.
• Complete other duties as assigned to support the overall performance of the Revenue Accounting Department.

• At least 2+ years of relevant experience in billing, accounting, finance, or a closely related field.
• High school diploma.
• Proficiency in SWS billing systems.
• Strong Microsoft Excel skills, including working with spreadsheets for billing, reconciliation, and reporting.
• Experience with data entry and maintaining high levels of accuracy in financial and billing records.
• Hands-on experience with invoice processing and invoicing activities.
• Knowledge of bookkeeping principles and basic accounting practices.
• Experience with accounts payable and accounts receivable processes.
• Ability to handle billing issues, credits, and collections-related tasks.
• Experience with bank reconciliation and general reconciliation of financial records.
• Familiarity with purchase orders and their role in billing and revenue accounting.

• General knowledge of MS Office products, with particular strength in Microsoft Excel.
• Experience working with billing systems and specialized billing processes.
• Ability to support collections and credit activities by researching and resolving account discrepancies.
• Comfort working with customer-related reports and documentation.
• Strong attention to detail and accuracy in financial data entry and record keeping.
• Ability to collaborate with cross-functional departments within an accounting or finance environment.
• Adaptability to assist with various departmental functions as business needs evolve.

This is a fully onsite role in an office environment, working in a cubicle setting. The standard schedule is 8:00 a.m. to 5:00 p.m., providing a structured workday. You will work closely with the Revenue Accounting Department and use billing systems, SWS, Microsoft Excel, and other MS Office applications on a daily…