Administrative Assistant

About Us:

Incarnation Catholic Preschool, part of the Catholic Diocese of Memphis, is a faith-filled community dedicated to nurturing the spiritual, academic, and emotional development of young children in a warm and supportive environment.

Position Summary:

We are seeking a dependable and organized Administrative Assistant to support our preschool’s daily operations. The ideal candidate is friendly, detail-oriented, and aligned with our Catholic values. This is a vital front-office role that ensures smooth communication between staff, families, and the school administration.

Key Responsibilities:

· Greet families and visitors warmly and professionally

· Answer phones, manage emails, and maintain school records

· Assist with student check-in/out and attendance tracking

· Support preschool staff with scheduling, communication, and documentation

· Handle supply inventory and basic office management tasks

· Uphold confidentiality and promote a welcoming, faith-based environment

· Maintain school calendar, schedule Inservice.

· Maintain class roster, daily sign in/out sheets.

· Update class notebooks each year.

· Be in compliance with Department of Human Services student and employee requirements.

· Fill in for director in her absence.

Qualifications:

· High school diploma or equivalent required; associate’s degree preferred

· Previous administrative or office experience

· Proficient with Microsoft Office and basic office equipment

· Excellent communication, organization, and interpersonal skills

· Ability to multitask and prioritize in a busy environment

· Proficient in EXCEL and familiar with the admissions process and FACTS software

· To learn school proprietary software

· Understanding of and commitment to the mission of Catholic education

To Apply:

Please submit a resume and a letter of introduction with the job title in the subject line to: jobsm.org or apply by mail to:
Director of Human Resources 5825 Shelby Oaks Dr. Memphis, TN 38134