Accounts Receivable Assistant - Temporary

Accounts Receivable Assistant

Department: Accounting / Accounts Receivable
Position Type: Temporary, Part-Time (6 Months)

We are seeking a detail-oriented and dependable Accounts Receivable Assistant to join our Accounting team on a temporary, part-time basis for a six-month assignment. This role plays an important part in supporting the financial health of the organization by assisting with payment processing, customer account maintenance, and collections support. The ideal candidate enjoys working with numbers, solving problems, and communicating with customers to ensure accounts remain accurate and up to date.

This position works closely with the Accounts Receivable team to maintain accurate financial records and support effective cash flow management. This is a great opportunity for someone looking to gain hands-on accounting experience while contributing to a collaborative and mission-driven organization.

• Assist with daily collections communications through phone calls, emails, and letters with customers.
• Support follow-up efforts on past due balances for assigned customer accounts.
• Provide professional and timely responses to customer inquiries regarding account balances and payment status.

• Reconcile assigned customer accounts and assist with the resolution of past due balances.
• Research unidentified payments and unauthorized deductions to ensure accurate account reconciliation.
  
  Assist with documentation requests including invoices, credit memos, and customer statements.

• Review and process credit approvals for stopped orders due to past due balances or credit limit issues in accordance with company policies.
• Serve as backup support for daily credit card reconciliation and lockbox deposits.

• Maintain accurate customer records within the company ERP system.
• Update customer contact information, request updated credit applications, and assist with credit limit modification requests.
• Document account activity and maintain organized records.

• Review AR Aging Reports and provide recommendations to management regarding accounts that may require collection action.
• Assist with report generation including customer balances, new account reviews, and collection letters.

• Participate in special projects and assist the accounting team with additional duties as assigned.