Accounting Coordinator – Finance & Accounting

Accounting Coordinator – Finance & Accounting

Job Title: Accounting Coordinator – Finance & Accounting

Department: Finance & Accounting

Classification: Full Time – Non-Exempt

Job Summary: The Accounting Coordinator supports the accounting and finance functions by managing purchase order processes, coordinating subcontractor documentation, assisting with tax compliance, and supporting accounts payable operations. This role requires strong attention to detail, organization, and communication skills, as well as the ability to collaborate across departments and with external vendors.

Reports to: Chief Financial Officer

Direct Reports: No

• Enter purchase orders into the accounting system accurately and in a timely manner
• Close completed purchase orders and research discrepancies or outstanding items
• Investigate and resolve purchase order–related questions with internal teams and vendors

• Prepare and maintain master subcontract agreements
• Generate and issue Exhibit B documents assigning subcontractors to specific projects
• Ensure subcontract documentation is complete, accurate, and properly filed

• Run accounts payable check cycles three times per month
• File and maintain organized accounts payable records and invoices
• Communicate with vendors regarding invoice status, payments, and credits

• Prepare City of Colorado Springs ST‑16 tax reports for nonprofit projects
• Obtain and maintain customer sales and use tax exemption certificates/licenses
• Support compliance with applicable sales and use tax requirements

• Assist the CFO with sales and use tax audits, including invoice research and document preparation
• Compile and organize documentation required for audits and internal reviews

• Serve as backup receptionist as needed, including answering phones and greeting visitors
• Provide general administrative support to the accounting and finance team

Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred

• Strong Microsoft Word and Excel skills
• Strong attention to detail
• Excellent customer service skills
• Strong time management skills
• Ability to meet deadlines
• 1–3 years of accounting or administrative experience
• Experience with accounting software

This job operates in a professional office environment. The role routinely uses standard office equipment and works inside with others. Includes front desk responsibilities in back up capacity.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing this job, the employee is regularly required to sit, stand, speak, hear, use eye/hand coordination, use motor skills, and use personal office equipment. The employee is occasionally required to stand and walk.

Non-Union $22.00 – $32.00 per Hour Union Wage if Applicable

If eligible the following benefits are available:

• 401k Plan
• Profit Sharing
• Medical, dental, vision benefits
• Paid sick leave
• 6 paid holidays per year
• Up to 2 weeks paid vacation based on tenure

Olson Plumbing and Heating is an equal opportunity employer. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.