Purchasing Coordinator

Purchasing Coordinator

A growing organization is seeking a Purchasing Coordinator to support purchasing, budget administration, vendor management, and project coordination activities. This role is ideal for an organized, detail-oriented professional who enjoys working cross-functionally with accounting, operations, vendors, and project teams to ensure the timely and accurate processing of purchasing and budgeting activities.

Key Responsibilities

• Generate and manage purchase orders while maintaining accurate purchasing records.
• Assist with project and job budgets, including change orders and budget revisions.
• Research, review, and reconcile invoices in partnership with the accounting team.
• Monitor budget variances and escalate concerns or discrepancies as needed.
• Process and distribute change orders, incentives, and custom requests to vendors, subcontractors, and internal stakeholders.
• Review documentation for accuracy, including job files, inspection reports, plot plans, and related project records.
• Coordinate vendor and subcontractor payments and assist with payroll-related processes for trade partners.
• Ensure vendor records are complete and compliant, including W-9s, certificates of insurance, and other required documentation.
• Reconcile purchase orders and project costs at project closeout.
• Maintain organized files and documentation related to purchasing, budgets, incentives, and change orders.
• Respond to inquiries from employees, vendors, subcontractors, and field personnel.
• Support process improvement initiatives and contribute to operational efficiency efforts.
• Participate in ongoing training and development related to systems, procedures, and industry knowledge.

Why Consider This Opportunity?

• Excellent entry point into purchasing, procurement, and operations.
• Opportunity to work closely with accounting, operations, and project management teams.
• Exposure to budgeting, vendor management, and project cost tracking.
• Stable organization with long-term growth potential and advancement opportunities.