Project Accountant

Overview

Manages and coordinates all project and/or service accounting functions. Provides support to the Project Managers, Business Unit Leaders, Cost Accounting Manager and other team members as required or needed. Work closely with clients (Owners or General Contractors), vendors and subcontractors. Strong working knowledge of project accounting functions, MS Office, and ERM and/or CRM software systems is required.

• Maintain open communication lines with all working relationships
• Follow up to ensure items for which the job is accountable are performed
• Earn and maintain customer’s trust
• Uphold the core values of the organization
• Work well with others to accomplish the mission of the organization and of the job

• Assist with executing and tracking purchase orders, work orders and sub-contract change orders
• Verifies purchase order balances in accounting software – assist in PO reconciliation
• Prepares and sends purchase order closeout letters and/or final releases to vendors

• Input and track all subcontracts, including change orders, liens, AP, etc.
• Ensures all subcontracts are executed and insurance certificates are received and valid
• Work with payroll department and subcontractors to ensure certified payroll reports comply with all reporting requirements

• Set up customers and sites for Service Account Managers
• Set up and maintain work orders, purchase orders and subcontracts
• Invoice all completed work orders
• Review work order A/R with Service Manager-follow up on outstanding issues
• Review and close out work orders on a monthly basis
• Review month end costs and billing to ensure GL reconciliation
• Review and resolve any invoice/PO issues
• Track and turn in all work order time completed by service technicians

• Work closely with PM to prepare, post and submit monthly billing to the clients, including schedule of values creation and maintenance
• Review and adjust budgets as necessary
• Proactively analyze and mitigate any billing issues
• Compile and complete all labor/material/other cost analysis
• GC (General Contractor) lien release management

• Support in preparation of formal monthly Cost-to-Complete project reviews and completion of budget revisions
• Assist with on-going budget realignments and/or adjustments
• Assist with Earned Value Analysis (Percent Complete / Revenue Recognition methods) when appropriate

• Monitor AR aging reports – Review, reconcile and follow-up on outstanding AR
• Work closely with PM and client to ensure invoices are submitted correctly and accurately
• Develop relationship with client and/or client counterpart to ensure quick and accurate resolution on invoices and/or payment approvals
• Create and send out monthly statements of account (service side only)

• Assist PM with change orders and ensure proper entry and tracking in ERP system
• Understand contract financial terms and conditions and meet any/all requirements

• Works with PM to review and input job budgets
• Review PM/PE entry of change request into Spectrum
• Assist in the preparation and review of project cost-to-completes

• Send out vendor job setup requests
• Set up new vendor requests, get them signed and turned into AP
• AP entry/processing for Subcontractor Pay Applications

• Perform all project and service accounting job functions, as well as, other duties assigned by the Business Unit Leaders, Cost Accounting Manager and/or other accounting management
• Attend and participate in all required meetings
• Develop and maintain internal and external client relationships, including client counterpart, with utmost professionalism

Other duties as may be assigned.

Knowledge of:

• Strong working knowledge of project accounting functions including billing, project budget analysis, purchase and work orders, subcontractor financial management, cost-to-complete analysis, contract financial requirements, change orders, AR aging, Revenue Recognition Rules, etc
• Working knowledge of Earned Value…