Accounting and Office Manager

Accounting & Office Manager

Location:

Colorado Springs, CO;
Full-time in office

The Accounting & Office Manager is responsible for supporting the day-to-day financial, administrative, and human resources functions of a growing manufacturing company. This role combines accounting, payroll, benefits administration, and office management responsibilities to ensure efficient business operations and accurate financial records.

The ideal candidate is highly organized, detail-oriented, and comfortable working across multiple disciplines in a fast-paced environment. This position reports to the , Full-time Controller and works closely with employees throughout the organization.

• Manage accounts payable and accounts receivable processes.
• Process vendor invoices and customer payments.
• Perform monthly bank and credit card reconciliations.
• Assist with month-end and year-end closing activities.
• Prepare and post journal entries.
• Maintain accurate accounting records and supporting documentation.
• Review financial transactions for accuracy and completeness.
• Assist with preparation of financial reports and supporting schedules.
• Investigate and resolve discrepancies in financial records.
• Support audits and other financial compliance activities.

• Support bi-weekly payroll processing.
• Review employee timecards and attendance records for accuracy.
• Verify payroll entries and resolve discrepancies.
• Assist employees with payroll and benefits-related questions.
• Support benefits administration, enrollment, changes, and terminations.
• Maintain employee payroll and benefits records.
• Coordinate with external payroll and benefits providers.

• Assist with onboarding and offboarding activities.
• Maintain employee files and records.
• Support HR compliance and policy administration.
• Coordinate required employee training and documentation.
• Assist with employee communications and HR-related administrative tasks.

• Serve as the primary point of contact for office operations.
• Coordinate office supplies, equipment, and vendor relationships.
• Support facility-related needs and office organization.
• Assist with logistics and administrative projects.
• Provide general administrative support to management and employees.
• Help foster a professional and welcoming office environment.

• Strong understanding of accounting principles and bookkeeping practices.
• Experience with accounts payable, accounts receivable, reconciliations, and journal entries.
• Experience supporting payroll processing and employee benefits administration.
• Proficiency with Microsoft Office, particularly Excel.
• Experience using ERP or similar accounting systems.
• Excellent organizational and time management skills.
• Ability to maintain confidentiality and handle sensitive information.
• Strong analytical and problem-solving abilities.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities with minimal supervision.

• Experience in a manufacturing environment.
• Experience with payroll and HRIS systems such as BambooHR.
• Experience with ERP systems such as Cetec, Sage, Microsoft Dynamics 365 Business Central, or similar platforms.
• Knowledge of inventory and manufacturing accounting concepts.
• Knowledge of Colorado employment and payroll regulations.

• Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
• Associate degree with relevant experience will be considered.
• 3-5 years of accounting, bookkeeping, office management, or related experience.
• Experience supporting payroll, benefits administration, and general office operations.
• Demonstrated ability to work independently and maintain accuracy in a deadline-driven environment.

The successful candidate is someone who enjoys wearing multiple hats and can seamlessly move between accounting, payroll, HR support, and office administration. They are comfortable working in a growing organization, have strong attention to detail, and take ownership of ensuring financial and administrative processes run smoothly.