Accounts Payable Administrator - Colorado Springs

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Full Time Headquarters, Colorado Springs, CO, US

3 days ago Requisition

Salary Range: $55,000.00 To $75,000.00 Annually

The Accounts Payable Administrator manages the day-to-day accounts payable process from invoice receipt through payment and reconciliation. This role ensures invoices are properly approved, coded, matched, recorded, and paid on time while maintaining accurate vendor records and complete supporting documentation. The position also supports month-end close, audit requests, and internal controls in a fast-paced government contracting environment.

• Process vendor invoices accurately and on schedule, including review of approvals, coding, supporting documentation, and payment terms.
• Perform two-way and three-way matching of purchase orders, receiving records, and invoices; investigate and resolve exceptions with Purchasing, Operations, and vendors.
• Apply the correct general ledger account, project, contract, department, location, and other required accounting dimensions.
• Prepare and process weekly payment runs by ACH, check, wire, or other approved method while following authorization and segregation-of-duties requirements.
• Maintain accurate vendor records, including tax forms, payment details, contact information, and required compliance documentation.
• Respond to vendor and internal inquiries professionally; research payment status, duplicate invoices, credits, statement discrepancies, and other issues.
• Reconcile vendor statements, accounts payable aging, and assigned general ledger accounts; resolve aged, duplicate, or unmatched items promptly.
• Review employee and corporate-card expenses for required documentation, approval, coding, and policy compliance, as assigned.
• Support month-end and year-end close by preparing accruals, reconciliations, aging analysis, and other accounts payable schedules.
• Maintain complete electronic records and an audit-ready trail for invoices, approvals, payments, vendor changes, and reconciliations.
• Assist with internal, external, and government audit requests, including DCAA support when applicable.
• Follow company policies, internal controls, contract requirements, and applicable FAR and cost-accounting guidance.
• Identify opportunities to improve invoice workflow, payment accuracy, cycle time, documentation, and vendor communication.
• Provide backup support for other accounting functions and perform related duties as assigned.

• Associate degree in Accounting, Finance, Business, or a related field, or an equivalent combination of education and relevant experience.
• Two or more years of accounts payable or general accounting experience, including invoice processing and account reconciliation.
• Working knowledge of basic accounting principles, internal controls, and the procure-to-pay cycle.
• Experience using an ERP or accounting system and working with electronic approval and document workflows.
• Strong attention to detail, organization, follow-through, and ability to meet recurring deadlines.
• Effective written and verbal communication skills and the ability to handle confidential information appropriately.

Accuracy and accountability | Customer service | Problem solving | Deadline management | Process discipline | Communication | Confidentiality

• Salary range: $55,000-$75,000, based on experience and qualifications.
• Medical, dental, and vision insurance.
• 401(k) plan with company match.
• Paid time off and company holidays.

This position regularly uses a computer and standard office equipment and may require extended periods of sitting. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

This description summarizes the primary duties and qualifications of the position and is not an exhaustive list. Responsibilities may change based on business needs. Employment remains subject to applicable company policies and law.