Financial Specialist; SPED

Financial Specialist (SPED) - Colorado Springs School District 11

Colorado Springs School District 11 (co) Special Education - Colorado Springs, Colorado Open in Google Maps

This job is also posted in Colorado Springs School District 11

Starting Date: Immediately

Position: Educational Support Professional :
Financial Specialist (SPED)

Department/School: Special Education

Reports To: Director of Individualized Education

FTE: 1.0

Days/Year: 260

Salary Grade: N23

Salary

Schedule:

ESP Group C

FLSA Status: Non
- Exempt

Applicants must be legally authorized to work in the United States.

SUMMARY OF FUNCTIONS

The Financial Specialist Special Education provides administrative and technical support to ensure efficient and effective operation of the Designated Purpose Grant Funds. Assists in providing knowledgeable financial oversight and guidance for federal, state and local/private grants awarded to the district and its schools/departments, ensuring compliance with applicable policies, regulations and spending guidelines. Performs a wide range of tasks related to budgeting, accounting, reconciliation and procurement functions.

Supports the Grants Business Manager in analyzing budget trends and spend down, implementation of governmental fiscal policy and regulations, interpretation of grant-related statutes and tracking of the multiple funding streams that comprise the Designated Purpose Grant Fund (DPGF) for special education as well as related general fund accounts.

ESSENTIAL JOB FUNCTIONS

• Interpret Board Policy as well as specific laws related to DPGF – e.g. OMB 2
  
  CFR
  200, EDGAR applicable grant regulations, funder specific terms, etc.
• Conduct accounting and budgeting functions for DPGF as assigned and using knowledge of applicable policy and law
• Process and maintain payroll reports
• Maintain accurate staffing rosters for completion of Time and Effort documentation
• Create, review, and input journal entries
• Review DPGF FTE through HR system for budgetary purposes
• Prepare and review request for funds with appropriate documentation
• Prepare departmental cash receipt and revenue reports
• Prepare budget transfers
• Ensure budget documents are prepared accurately by coordinating the preparation and reconciliation of the proposed, recommended, amended and supplemental budget cycles, in coordination with the Senior Accountant-Special Education
• Assist with developing budgets for grant proposals in coordination with Director of Grants and project directors and review budgets for accuracy, adequacy and compliance with grant guidelines, board policy
• and other laws and terms
• Apply grant regulation knowledge to enhance/ensure district grant fiscal compliance
• Review reports for errors
• Assist in analytical and reconciliation support in the preparation of the annual District 11 DPGF budget presented to the Board of Education.
• Monitor and trouble-shoot grants’ spend-down, coordinating with Senior Accountant
  - Special Education
• Prepare reports for district use, as assigned
• Forecast spending and drawdowns on state, federal and local / private grants awarded to the district and its schools, as assigned
• Assist the Senior Accountant
  - Special Education in the preparation of the Annual Financial Report as needed.
• Assist in the preparation and maintenance of grant budgets, including preparation of correcting entries as needed to ensure the accuracy of the financial information maintained within the district’s financial software
• Verify accuracy of data
• Assists Senior Accountant
  - Special Education with preparing A-133 audit, desk audits, etc.
• Assist Senior Accountant
  - Special Education with reviewing accounting working papers for year-end close
• Respond and attempt to resolve in a positive manner problems, customer complaints, and other issues
• Coordinate materials preparation for informational presentations
• Maintain files according to established procedures and regulations to ensure sufficient for audits and other purposes

KNOWLEDGE,

SKILLS AND ABILITIES

• Work independently at a consistent, high level of performance and as…