Course Registrar

Overview

Galapagos Federal Systems, LLC is seeking a motivated, detail-oriented, and highly organized Part‑Time Course Registrar / Training Administrator to join our team in support of a U.S. Space Force Delta 7 training support program. This position offers the opportunity to work alongside a diverse team of professionals dedicated to delivering high‑quality training that enhances mission readiness and operational excellence.

• Coordinate and administer student registration activities for classified training courses.
• Maintain accurate course rosters, student records, attendance records, and training documentation.
• Support the development and maintenance of course schedules, training calendars, and student enrollment records.
• Prepare, distribute, and maintain welcome letters, course materials, completion certificates, student feedback forms, and other training‑related documentation.
• Coordinate with instructors, students, Government stakeholders, and program leadership to ensure the successful execution of training events.
• Track multiple courses, student cohorts, administrative milestones, and deliverables while ensuring deadlines are met.
• Support classroom preparation, training event logistics, and administrative activities before, during, and after course delivery.
• Compile and maintain training records, after‑action documentation, and course metrics in accordance with program requirements.
• Assist with security‑related administrative activities, including visit requests, clearance verification, and classified facility access coordination.
• Provide professional administrative support while ensuring the accuracy, integrity, and confidentiality of sensitive training information.

• Active TS/SCI security clearance.
• High school diploma or equivalent.
• 3+ years of experience supporting administrative operations, registrar functions, training coordination, event coordination, records management, or similar administrative support functions.
• Experience maintaining course rosters, student records, training schedules, attendance records, and training documentation.
• Experience preparing and coordinating course materials, welcome packets, completion certificates, student evaluations, and feedback forms.
• Experience supporting Department of Defense (DoD), Department of the Air Force (DAF), U.S. Air Force (USAF), U.S. Space Force (USSF), Intelligence Community (IC), or other federal government organizations.
• Experience coordinating with instructors, students, Government personnel, and program leadership.
• Ability to support multiple concurrent courses while managing competing priorities and administrative deadlines.
• Ability to work part‑time on‑site at Peterson Space Force Base, Colorado.
• Experience supporting classified training environments or secure government facilities.
• Familiarity with security clearance coordination, visit requests, classified facility access procedures, or visitor control processes.
• Experience supporting military education, technical training, or professional development programs.
• Knowledge of training management systems, learning management systems (LMS), or student information management databases.
• Experience administering, assigning, tracking, or supporting training through DAF e‑Learning (DAFeL)/Skillsoft Percipio or a comparable Department of Defense learning platform.
• Must be a U.S. citizen. A high‑level Department of Defense active security clearance is/may be required. Applicants selected will be subject to a security investigation and may need to meet eligibility requirements for access to government information.

• Required:
  
  High School Diploma.
• Preferred:
  Associate or bachelor’s degree in education, business administration, human resources, records management, training administration, or a related field.
• Training coordinator, administrative support, records management or project coordination certification.

• Medical, dental, vision, disability, and life insurance.
• Flexible Spending Accounts.
• 401(k).
• PTO.
• Paid Parental Leave.
• Tuition reimbursement.
• Paid federal holidays.
• Security Clearance.

Work may involve sitting or standing for…