Principal's Secretary

Jul 31, 2026

$23 - $24/hour

Foothills Elementary School

07/31/2026

08/13/2026

This posting will be open at least five (5) days after the recruiting start date.

The Principal's Secretary provides full administrative assistance and secretarial service to the principal and/or assistant principal of an elementary or middle school.

The following statements are illustrative of the essential functions of the job and other key duties that may be required. The description may not include all functions performed by the incumbents in various locations. The district reserves the right to modify or change the duties or the essential functions of this job at any time.

Reports consistently for work as scheduled

Performs other duties as assigned

Attains proficient or higher evaluations on established Performance Standards

Answers telephone, provides information to callers, takes messages, forwards phone calls as appropriate; greets visitors to building courteously, determines their needs, and provides information or directions

Arranges all announcements and paging on the intercom system

Assists in the daily activities of the general ledger accounting, including but not limited to, preparing and inputting journal entries, budget transfers, and bank reconciliations

Assists students as needed

Calls for guest staff teachers or classified staff as necessary

Composes, performs, and types routine correspondence and reports and updates lists

Confirms appointments and meetings

Develops and maintains required reports

Interprets and explains district rules, regulations, and procedures to the public

Keeps lost and found items and arranges for disbursement

Maintains a complete set of accurate and timely student records containing data such as grades, credits, GPA, names, addresses, telephone numbers, immunization history, correspondence, etc.

Maintains an attractive and comfortable reception area

Maintains and/or prepares payroll records for guest and regular staff, including completing guest staff pay receipts, accounting for staff absences, and providing payroll records to Business Services

Maintains calendars for school use, may include master calendar, schedule of building use, and administrator’s calendar

Maintains current information on staff, including employment data, FTE, salary/benefits, and/or source of funding

Maintains inventory of office supplies; orders and stocks materials and supplies as necessary

Maintains responsibility for the clerical operations of a departmental office

Maintains various databases, reports, and office filing systems

Makes deposits in school checking account

Manages school petty cash fund

Opens, sorts, and distributes incoming mail, and/or prepares outgoing mail as required

Performs a variety of bookkeeping procedures within the department and tracks various district accounts and contracts; reconciles accounts and records; maintains/prepares budget records and summaries

Performs a variety of duties using various types of office equipment

Performs duties assigned with departmental budget

Prepares and processes reports which require research, computation, and compilation

Prepares reports as required, including payroll reports, state and federal reports, and staff absence reports, etc.

Processes and inputs data for student registration

Processes purchase orders and requisitions as required, tracks orders as received, and maintains records of purchases

Processes purchase requisitions for office equipment, maintenance needs, staff expenses, and office supplies

Provides back up assistance to other office staff

Records information of all school accidents and files or forwards accordingly

Researches, compiles, and dispenses information to citizens, businesses, and other district agencies regarding district transactions

Responsible for accounts receivable and bank statement reconciliation

Responsible for generating budget reports at the end of each month

Reviews time sheets on periodic basis, and maintains staff leave, vacation, and flex time for each staff member

Schedules/coordinates travel arrangements/field trips

Sets up, files, and sorts a variety of documents, to include sensitive and confidential information

Takes…