Front Desk Coordinator

Front Desk Coordinator

We are looking for a Front Desk Coordinator to support daily office operations for a machinery manufacturing environment in Colorado Springs, Colorado. This Contract position is ideal for someone who enjoys creating a welcoming first impression while keeping administrative processes organized and running smoothly. The role combines front desk coverage, clerical support, and light coordination with accounting, vendors, and internal teams.

Responsibilities:

• Welcome guests, suppliers, and delivery drivers with a courteous and detail-oriented approach while managing the reception area.
• Answer incoming calls and general questions, providing accurate information or directing inquiries to the appropriate team members.
• Keep the front office neat, orderly, and prepared to support day-to-day business activities.
• Handle routine administrative tasks such as scanning, filing, and organizing documents for easy retrieval.
• Coordinate meeting schedules, appointments, and delivery timing to help maintain an efficient office workflow.
• Monitor office supply levels and arrange replenishment to avoid interruptions in daily operations.
• Provide basic support for invoice-related paperwork by helping align invoices, purchase orders, and packing documentation.
• Maintain accurate records for vendor materials, deliveries, and other operational paperwork needed for internal processing.
• Act as a communication link between office staff, warehouse personnel, vendors, and other departments to ensure timely message delivery and issue routing.