Administrative Assistant V, Executive to Chief Executive Officer

Administrative Assistant V, Executive To CEO

Applications Due By August 21st, 2026

Goodwill of Colorado

Pay: $70,000-$80,000/year

Schedule:

Monday-Friday 8am-5pm, occasional evening or weekend hours

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Job Summary:

The Administrative Assistant V, Executive to Chief Executive Officer (CEO) must be able to work closely with a high-energy President/CEO in the fast-paced environment of a dynamic organization while also working independently with minimal supervision. The incumbent must be able to prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner. Demonstrating and maintaining a high level of accuracy and attention to detail are key to the success of this position.

Essential Functions:

• The Executive Assistant to the CEO will perform administrative and business duties as assigned in a fast-paced environment at the administrative offices of Goodwill of Colorado.

General Admin/Management of CEO Workflow:

• Manages CEO's inbox by researching, and routing correspondence; prepares summary report of inbox items, delegation, and follow-up/resolution.
• Manages CEO's calendar by planning and scheduling meetings, conferences, teleconferences, and travel. Discusses calendar with CEO daily.
• Manages a database of projects to keep the CEO up to date on important corporate goals.
• Coordinates with CEO on follow-up activities.
• Investigates and attempts to resolve matters before they reach the desk of the CEO.
• Performs research and provides reports related to corporate initiatives.
• Manages information flow; directs inquiries and requests for support to the correct leader.
• Prepares travel itineraries, conference registrations and travel arrangements for CEO; make reservations for business-related entertainment.
• Maintains CEO's Goodwill Industries International (GII) Systems Interactions.
• Coordinates and attends Board meetings and events, including after-hours where applicable.

Written Communications:

• Drafts letters and documents, and triaging communications and action items.
• Prepares Power Point presentations and other meeting materials, as requested.
• Prepares and maintains Board meeting minutes and other correspondence.
• Writes email correspondence, review materials for spelling, accuracy, and other errors; write hand-written thank-you notes.
• Prepares electronic birthday cards for Board members and selected staff.

Relationship Management:

• The Executive Assistant to the CEO must have the ability to interact professionally and diplomatically with various levels of management, employees, board members, donors, and other constituents. In addition, the incumbent will deal effectively and calmly with non-routine situations following accepted guidelines.
• The incumbent must be firm but polite; must have the ability to say "no" to stakeholders, including senior leadership, when it comes to enforcing the priorities and needs of the CEO.
• The incumbent will strive to establish and maintain cooperative and productive working relationships with all employees. The incumbent will recognize their limits and professional boundaries and the expertise of other staff.

Critical:

• The Executive Assistant to the CEO must maintain absolute confidentiality and highest discretion when dealing with personnel, board, and other sensitive issues. The incumbent must understand the nuances of written and oral communication with external stakeholders including board, executives at other Goodwill's and non-profits, etc.
• The incumbent must be able to manage multiple tasks simultaneously, moving quickly from one task to another while maintaining a high level of accuracy. Following through on all assigned tasks is crucial.
• Demonstrates strong interpersonal awareness by reading the room and adapting communication style, tone, and approach to effectively engage with diverse audiences, including executives, employees, board members, donors, clients, and community partners.
• To excel in this role, you will have to provide exceptional support to the President/CEO and your Supervisor. The incumbent will also need to take a hands-on approach and contribute at a high level of expertise and professionalism.

Other:

• Assists with coordination of social events; proactively manages need for catering lunches/dinners and/or meal reservations.
• Procures items (gifts, cards, meals, etc.).
• Prepare expense reports for CEO.
• Runs occasional errands for CEO.
• Act as a relief receptionist for daily breaks, and at additional times, as needed.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education:

• A High School diploma or…