Department Office Assistant - Student Achievement Resource Center Job Colorado Springs area,Colorado USA,Administrative/Clerical

JOB SUMMARY

Perform a broad range of administrative, clerical, and support tasks at a central department.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The subsequent duties outline the fundamental operations of the position and exemplify the nature of the tasks carried out. They do not encompass a comprehensive inventory of the obligations and responsibilities fulfilled in this role. The approximation of frequencies and time allocation percentages are flexible and subject to the requirements of the organization.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Greet and welcome visitors to the department/ building. Answer and screen telephone calls, take messages, and assist staff, students, parents/guardians, and community members with concerns and questions.

2. Schedule meetings and appointments for staff, supervisor, outside representatives, and other stakeholders. Prepare agendas, reserves, and facilities, and record and transcribe minutes of meetings. May arrange and coordinate travel schedules and reservations. Maintain and update calendar for department events or special activities.

3. Draft letters, memorandums, reports, and related materials (e.g. newsletters, announcements, etc.). Compose and type routine correspondence. Provide support to the department with regular and special projects.

4. Organize and maintain file system, which may include simple databases, personnel records and actions, surveys, legal documents, evaluations, etc. File correspondence and other records, which may include entering data.

5. Operate word processing equipment to store, edit, format, print, and revise letters, memorandums, databases, reports, forms, labels, and other printed material.

6. Read, route, and respond to incoming mail. Locate and attach appropriate files with correspondence to be answered by department/building administration. Prepare outgoing mail and correspondence, including emails and faxes.

7. Perform basic monitoring and bookkeeping of budgets.

8. Order and maintain supplies/inventory and arrange for equipment maintenance. May process electronic purchase and warehouse orders and other financial documents.

9. Perform other duties as assigned or requested.

REPORTING RELATIONSHIPS

This job has supervisor responsibilities including, but not limited to, interviewing, hiring, directing work, assigning work, supervising work, training, evaluating, disciplining, and terminating. Direct reports:

MINIMUM QUALIFICATIONS

The minimum prerequisites of formal education, professional work experience, certifications, licenses, endorsements, designations, trainings, and other criteria that a candidate must fulfill to be considered for a position. It is essential that certifications, licenses, endorsements, designations, and trainings are fulfilled, valid, and not expired.

Criminal background check and fingerprinting required
High School Equivalency (HSE) diploma
One (1) year of professional administrative assistant/clerical, human resources, budget, payroll, accounting, banking/loan servicing, or operational school support experience
Basic knowledge of typical office equipment such as telephones, copiers, fax machines, email, etc.
Basic knowledge of common computer application software
Basic knowledge of Microsoft Office Intermediate interpersonal relations skills
Intermediate verbal and written communication skills
Intermediate organizational skills
Ability to operate common office equipment
Ability to work alone and with others
Ability to write routine reports and correspondence
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and policy books

PHYSICAL REQUIREMENTS AND WORKING CONDITIONS

The physical demands, mental functions, cognitive capacities, and work environment factors required to perform a position’s essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Light work strength level (lifting or carrying up to 25 pounds)
Primarily works indoors
Typically a moderate noise level
Work location is subject to change to meet the requirements of the organization
Frequent standing and walking
Frequent bending and reaching
Frequent lifting, pulling, and pushing
Manual dexterity to operate a computer keyboard
Repetitive motions
Speaking and hearing
May occasionally be exposed to outdoor weather conditions
Normal office environment

DESIRED QUALIFICATIONS

Formal education, professional work experience, certifications, licenses,endorsements, designations, trainings, and other qualifications relevant to the position that are strongly preferred but not mandatory for a candidate to be considered.

Experience working in the public sector
Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds
Racially conscious and…