Coordinator II: Program Coordinator (Facilities Use Rentals

Coordinator II:
Program Coordinator (Facilities Use Rentals)

Colorado Springs School District 11 (co) Contracting - Colorado Springs, Colorado

Job : 5883041

Final date to receive applications: Posted until filled

Posted: Aug 12, 2026 6:00 AM (UTC)

Starting Date: Immediately

Position: Coordinator II:
Program Coordinator (Facilities Use Rentals)

Department: Procurement

Reports To:

FTE: 1.0

Days/Year: 260

Salary

Schedule:

2025–2026 Executive Professional Salary Schedule (Group

C)

Paygrade: P05

Salary

Schedule:

 Executive Professional Salary Schedule, Non-School Based Positions (Group

C)

FLSA Status: Exempt

Applicants must be legally authorized to work in the United States.

As the Coordinator II – Facilities Use & Rentals, you’ll play an important role in connecting our schools and facilities with the community while helping ensure District resources are used effectively and responsibly. This position combines customer service, coordination, problem-solving, and procurement support, giving you the opportunity to work with schools, departments, community partners, and vendors across the District.

You’ll enjoy this role if you like building relationships, keeping complex processes organized, and finding solutions that balance customer needs with District policies and operational priorities. From coordinating facility rentals and agreements to supporting procurement processes, your work will directly contribute to efficient District operations and positive experiences for both internal and external customers.

Most importantly, you’ll be part of a collaborative team where your attention to detail, initiative, and ability to make things happen will have a visible impact throughout Colorado Springs School District 11.

The Coordinator II:
Program Coordinator position manages the coordination and implementation of district programs or services within a defined functional area. This role ensures programs operate effectively, comply with district policies, and meet established goals.

This position also applies specialized knowledge within their department and exercises independent judgment when managing program operations.

Specifically, the Coordinator II:
Facility Use Rentals position manages and coordinates the operational administration of the District’s facility use rental program and related use agreements, ensuring efficient scheduling, quality customer service, regulatory compliance, and effective utilization of District facilities. This position serves as the lead administrator for community and partner access to District buildings, fields, and venues by coordinating day-to-day scheduling, reviewing and approving routine facility use requests, evaluating non-routine requests, and preparing and administering facility rental agreements, use permits, memorandums of understanding, partnership agreements, and related documents using approved standards.

The position works collaboratively with school leaders, custodial services, security, athletics, transportation, finance, and external organizations to support safe, equitable, and efficient use of District facilities while maximizing revenue opportunities and maintaining alignment with District policies and priorities. Responsibilities include coordinating facility use agreements for before- and after-school childcare providers, school-sponsored events, venue rentals, approved student support partnerships, and assisting school-based administrators with field trip vendor agreements, transportation arrangements, and related operational contracts.

This role independently coordinates complex scheduling, monitors facility calendars to maximize utilization and minimize conflicts, resolves scheduling disputes, user concerns, contract issues, and operational challenges using sound judgment and established guidelines. This position monitors rental revenues, invoices, deposits, payroll-related event staffing charges, and expenditures; reconciles rental activity records; prepares financial and utilization reports; and assists in forecasting annual rental activity, revenue trends, and operational…