Academic Administrative Assistant

Job Title: Academic Administrative Assistant

Department: Economics and Business

Campus

Location:

Main Campus

FLSA Status: Nonexempt/ Hourly

Position Type/ Work Schedule

• 2080 Hours per year
• 12 Months per year
• 40 Hours per week (Estimated)

About Us

Colorado College is a nationally recognized, residential liberal arts college with 2,100 students from around the world. Employees set the stage for student success by bringing their diverse experience and knowledge to the table. The college actively promotes a dynamic and inclusive environment in which students and employees of diverse backgrounds, cultures, and perspectives can learn and work.

Job Summary

Play a vital role in supporting the Department of Economics & Business as our Academic Administrative Assistant. In this position, you will partner closely with the department chair, faculty, and staff to support teaching, research, and day-to-day operations. You’ll help keep the department running smoothly by managing business and administrative functions, ensuring efficiency and strong operational practices. As a key point of contact, you will connect with students, campus partners, and the broader community—helping create a responsive, organized, and welcoming environment.

Responsibilities

• Manage, monitor and organize the departmental budget including the operating budget, endowed/gift and faculty research funds. Prepare and execute Concur, Summit for student prizes and research stipends, reimbursements, honoraria, journal entries, requisitions and purchase orders, and reconcile P-cards for staff monthly.
• Attend department meetings; distribute agendas, record and transcribe meeting minutes; coordinate meeting logistics, including catering.
• Assist with recruiting, hiring, training, of staff and students, approve time sheets, provide work direction, constructive feedback and problem-solving assistance for student workers and paraprofessionals. work with the Paraprofessional to assign advisors to new majors.
• Organize and execute endowed lectures, class visitors, and distinguished guests. Room reservations, facilities setup, refreshments/catering, audiovisual equipment reservations and troubleshooting; transportation, hotel room and restaurant reservations as needed. Event promotion:
  Poster and email campaign design and distribution on campus and to the broader community; campus digest postings. Food/catering for department and student meetings.
• Collaborate with department Chair in management of block visitors, graduation requirement checks, process student awards course schedule, catalog of courses, classroom assignments, faculty reviews (third year, tenure, promotion, and senior lecturer), faculty searches, student funding, department meetings and external reviews. work with Chair to oversee student records and faculty personnel files. Collaborate with faculty in all aspects for class field trips.
• Collaborate with the Registrar, Human Resources, Student Employment, Dean’s office, Communications, Events, Field Studies, Finance Offices, Facilities, and Campus Safety with processes. Act as liaison between visitors, students, parents, faculty, and community.
• Edit and maintain department website, maintain lists of majors and minors and their requirements for graduation; communicate departmental events, student opportunity announcements, and other information to majors and minors as requested by the faculty.

Minimum Qualifications

• High school degree
• Three years of general clerical or administrative service experience, which includes one year of experience supporting the day-to-day functions of a department, office, or program (ex. developing/improving program operations, event planning, calendaring, inventory control of office supplies)
• Experience with Microsoft Office Suite
• Skilled in oral and written communication with the ability to write and conduct daily communications
• Skilled in utilizing organizational and time-management skills
• Ability to be self-motivated and proactive learner
• Skilled in collaboration with a variety of individuals
• Possesses a high level of self-direction, attention to detail, able to work independently and execute multiple deliverables at any given…