Acquisition Program Manager Security Clearance

Position: Acquisition Program Manager with Security Clearance
Responsibilities:
* Serves primarily as an Executive Assistant to the 3 STS Commander and provides advice, expertise and consultation in acquisition program management (PM) lifecycle activities, in concert with sustainment engineering, logistics and test and evaluation members to the government/squadron integrated planning team

* CORE EXECUTIVE ASSISTANT RESPONSIBILITIES:
* Calendar & Schedule Management:
Coords the Commander's daily itinerary, balances competing priorities, and schedules high-level meetings across Mission Delta 3 leadership.

* Travel Coordination (DTS):
Authorizes and manages complex official travel profiles via the Defense Travel System (DTS), ensuring prompt voucher processing and compliance with Joint Travel Regulations.

* Correspondence Control:
Reviews, formats, and routes official taskings, awards, performance evaluations, and memorandums to meet strict military writing standards.

* Meeting & Event Logistics:
Arranges conference spaces, prepares agendas, coordinates briefings, takes minutes, and tracks action items for commander-led staff meetings.

* Visitor Protocol Support:
Manages base access requests, coordinates building security entry, and assists with distinguished visitor (DV) protocol for incoming military and civilian leaders.

* Information Flow Management:
Serves as the primary gatekeeper for the Commander, filtering incoming emails, phone calls, and actionable requests to ensure timely responses.

* Office Operations Management:
Tracks squadron office supply budgets, coordinates facilities maintenance requests, and maintains digital and physical records management systems.

* Tasking & Suspense Tracking:
Monitor incoming directives from higher headquarters and ensure squadron staff submit their inputs before the suspense deadline hits.

* Document Quality Control:
Review all official military letters, evaluation reports, and award packages for perfect formatting and grammar before the commander signs them.

* Meeting Logistics:
Set up conference rooms, distribute slide decks, record action items, and ensure meetings start and end exactly on time.

* Distinguished Visitor Protocol:
Coordinate base access, parking, and building entry for visiting senior leaders or corporate defense contractors.

* Information Screening:
Filter massive volumes of daily emails and phone calls, ensuring the commander only sees issues requiring their direct attention.

* CORE ACQUISITION PROGRAM MANAGER RESPONSIBILITIES:
* Lifecycle Strategy Execution:
Leads the execution of program baselines, acquisition strategies, and system modifications for fielded electromagnetic warfare assets like Counter Communications System (CCS) or Meadowlands.

* Cost, Schedule, & Performance Tracking:
Monitors contractor progress against strict cost estimates, milestone schedules, and technical performance metrics using Earned Value Management (EVM) data.

* Risk Management:

Identifies, assesses, and mitigates technical, supply chain, and financial risks that could delay critical system upgrades or cause budget overruns.

* Budget Execution & Planning:
Manages program funding, monitors current year financial execution, and builds future budget requirements for the Planning, Programming, Budgeting, and Execution (PPBE) cycle.

* Contractual Oversight:
Collaborates with contracting officers to draft Statements of Work (SOW), Requests for Proposal (RFP), and evaluates incoming defense contractor bids.

* Stakeholder Synchronization:
Bridges communication gaps between operational space crews, higher Space Systems Command (SSC) leadership, and civilian contractor engineering teams.

* Rapid Acquisition Pathways:
Utilizes Middle Tier of Acquisition (MTA) pathways to bypass traditional military bureaucracy and rapidly field urgent electronic warfare capabilities.

* Milestone Reviews:
Prepares and briefs readiness documentation for high-level program reviews, design reviews, and operational test readiness reviews.

* Experience working on classified government systems and networks Qualifications

Required:

* Bachelor’s degree

* At least 17 years experience in Program Management and/or Executive Assistant (Government PM time preferred) but preferably 20 or more…