Elementary Registrar

Job Details

Level: Entry

Job Location:

Colorado Springs, CO 80916

Position Type:
Full Time

Salary Range: $18.36 - $18.36 Hourly

Elementary Registrar

This position supports 3 schools and principals, over 800 students and approximately 1000 applicants each year. Summary of duties - enrollment and registration of students; maintain records and monitor procedures and practices for compliance with policies related to the department; maintain accurate wait lists; maintain student data in Infinite Campus, School Mint and spreadsheets; provide excellent customer service.

• Provide excellent customer service including answering telephones/emails, providing accurate information in a professional manner to persons requesting information. Greet and assist parents who come into the office;
• Data entry for student enrollment; maintenance of accurate wait lists and disseminate wait list status and information;
• Ensure accurate registration and cum file record maintenance according to FERPA laws;
• Set up, file and store a variety of documents including sensitive and confidential information; scrub and archive student records;
• Maintain accurate student data in Infinite Campus;
• Provide necessary information to data quality specialist for State/Federal reporting as needed;
• Assist with Impact Aid data collection;
• Create and maintain minutes spreadsheets for schools;
• Coordinate and schedule a variety of activities including parent information meetings and placement testing;
• Process requests from students, parents, other districts, colleges/universities, etc. for the purpose of providing required information;
• Support schools during report card time verifying grades and information on report cards ensuring accuracy of the information, grade change requests as needed;
• Perform enrollment and withdrawal activities in Infinite Campus and prepare and maintain permanent student record and cumulative folders for all students ensuring compliance with financial, legal, state and federal requirements;
• Participate in parent information meetings and give school tours as needed;
• Assist schools with student schedule changes.

High school diploma or equivalent

• Proficient with Microsoft Office Suite;
• Ability to quickly learn various web-based software programs;
• Flexibility to work with others in a variety of circumstances;
• Work with a wide diversity of individuals;
• Work with a variety of data;
• Excellent verbal and written communication skills;
• Excellent customer service skills;
• Ability to maintain confidentiality;
• Good problem-solving skills;
• Ability to work independently under limited supervision;
• Ability to have difficult conversations with parents/students, showing compassion while always following organizational procedures and policies

• Non-exempt 215 Day Admin
• Starting Pay $18.36/hr