Administrative Coordinator- Fair and Special Events Center

Job Summary

Are you the person who can tame a busy calendar, keep details from slipping through the cracks, and make every visitor feel welcome? As part of the El Paso County Parks Team, you'll help support the County Fair and Special Events Center—celebrating our agricultural heritage and community events while bringing organization, energy, hospitality, and outstanding customer service to some of the community's most memorable experiences.

In this role, you'll coordinate meetings and events, prepare reports and communications, maintain accurate records, support boards and advisory groups, assist with purchasing, and connect staff and community members with the information they need. No two days will be exactly alike, so flexibility, good judgment, and a sense of humor will serve you well.

If you're an organized problem-solver who can juggle competing priorities, communicate with confidence, protect confidential information, and still remember where that important document was filed, we'd love to meet you. Join us and put your talents to work in a role where strong organization, warm hospitality, exceptional customer service, and a passion for community and its agricultural heritage make a meaningful difference every day.

This position has an anticipated work schedule of Monday – Friday, 8:00am – 5:00pm. May work nights and weekends during event times; subject to change. Please be advised this position may close without advance notice, should we receive a sufficient number of qualified applications. This position provides administrative functions in support of the department or office, including answering telephones, data entry, recordkeeping, and providing excellent customer service.

Ensures facilitation and coordination of efficient operations. Employment is subject to the terms, conditions, and policies detailed in the Personnel Policies Manual (PPM). This position requires regular in-person presence as an essential job function. This position may be subject to grant funding.

Provides routine and non-routine administrative support. Prepares routine and confidential correspondence, memorandums, and other documents from brief instructions or notes. Scans/faxes documents, drafts communication for review, makes copies, and prepares spreadsheets and various reports as requested.

Provides exceptional customer service, both internally and externally, and provides accurate and detailed information. Answers, screens, and directs incoming calls and takes messages. As assigned, greets and assists visitors and clients; provides information and responds to questions, complaints, and referrals.

Responsible for meeting and event coordination, including scheduling and calendar maintenance; sets up meeting room as needed. Prepares and participates in meetings as needed, including compiling agendas and documents, reports, presentations, etc.; takes and disseminates meeting minutes as needed.

Conducts research, gathers and verifies data, and prepares reports, presentations, or other documents/materials.

Establishes and maintains filing system(s) and databases; inputs, changes, and updates information and records in a timely manner, ensuring accuracy and completeness.

Provides information regarding applicable policies and procedures to staff, customers/clients, and the public via writing, telephone, in person, and website.

Coordinates and processes office and equipment supply orders; maintains inventory. Receives deliveries, verifies correct items have been received, and ensures items are not damaged.

Serves as a liaison to support departments, such as Human Resources, Financial Services, Facilities, and Information Technology.

Provides administrative and liaison support to…