Executive Administrative Assistant - Closes

• Base Pay $29.48 - $36.88 / Hour
• Job Category Executive Assistant, Administrative
• Employee Type FT Non-Exempt

• Name Kathy Shupp
• Phone

The Executive Administrative Assistant will manage the day-to-day operations of the office(s), performing administrative duties for executive-level management. This individual will work closely with the Regional Building Attorney, Legal Administrative Assistant(s), Finance Department and Human Resources staff, the Regional Building Official, and other management staff preparing and filing legal documents; maintaining deadlines and corresponding tickler systems; managing calendars; preparing legal notices;

managing electronic records; organizing and maintaining physical files and records; planning, scheduling, and coordinating meetings, appointments, and events; preparing and editing correspondence, reports, presentations, and meeting minutes; acting as governing bodies’ secretary; responding to day-to-day customer and staff needs; and maintaining customer and partner agencies relations in a professional manner and environment. The Executive Administrative Assistant must possess strong (i.e., excellent) reading skills, writing skills, proofreading skills, computer and research skills, flexibility to learn and adjust to new processes and procedures, excellent interpersonal skills, and project coordination experience.

Sensitivity to confidential matters may be required. Ability to accurately and timely comply with strict deadlines with zero tolerance for omission(s) or error(s) is a required skill for the position. Work is performed under the general direction of the Regional Building Attorney and the Regional Building Official.

Benefits: Medical, dental, vision, accrued paid vacation and sick leave, life insurance, and retirement plan.

Supervision of Others: Common Area Maintenance (“CAM”) Day Porter and CAM Receptionist.

Must have High School diploma or equivalent and five (5) years of administrative or clerical experience, preferably in a regulatory environment.

• Legal, administrative and clerical procedures and systems such as electronic filing, word processing, managing files and records, transcription, designing forms, and other office procedures and terminology; knowledge of and experience in government type of work is a plus.
• The structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
• Principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
• Outlook Office, Word, Excel, Publisher, Adobe, Colorado Courts E-Filing, Microsoft related platforms, but most importantly Microsoft Teams.

• Read, understand, and apply technical codes, and more specifically the Pikes Peak Regional Building Code, and its adopted codes by reference. [1]
• Give full attention to what other persons are saying, understand tasks and matters communicated or assigned, ask questions, as appropriate, however without repetitive omissions, and not interrupt at inappropriate times.
• Communicate effectively and convey information both verbally and in writing, as appropriate, with factual accuracy.
• Problem-solve and display professionalism when working with the public and other governmental officials or staff.

• Prepare letters and other legal documents; issue and file such, as needed.
• Work with other staff, or take a lead on gathering, processing, and maintaining information for incoming variances, complaints against licensed and/or registered contractors,…