Office Operations Coordinator

Company Summary

At USA Triathlon, we believe in the power of sport to transform lives — and in the strength of a team that lives that passion and mission every day. As the Olympic and Paralympic National Governing Body (NGB) for triathlon and multisport in the U.S., we’re driven to grow participation, inspire communities, and empower athletes of all backgrounds to reach their personal bests.

We’re a team of bold thinkers, passionate doers, and collaborative leaders united by service, performance, innovation, and inclusion. Recognized by the U.S. Olympic & Paralympic Committee for our commitment to diversity and inclusion, we offer unlimited PTO, 100% employer-paid medical benefits, and a supportive culture that celebrates excellence and balance.

Every day, our work is fueled by our Purpose, Mission, and Vision:

• Purpose:
  
  Give everyone a chance to tri — removing barriers and creating opportunities for all.
• Mission:
  Drive success for multisport from the starting line to lifelong love.
• Vision:
  Bring triathlon to new places, people, and possibilities.

We’re the hub for a nationwide multisport community of athletes, coaches, race directors, and clubs. From youth and collegiate development to high-performance racing and community access initiatives, USA Triathlon drives the future of endurance sport in America.

Join us in Colorado Springs — recognized as one of the nation’s best places to live — and help shape the future of Olympic and Paralympic sport.

We are proud to be an equal opportunity employer.

The Office Operations Coordinator supports the organization by managing day-to-day office administration and serving as the internal coordination point for the MSP relationship and related technology follow-up. The primary focus of the role is office operations, staff support, vendor coordination, administrative tracking, and ensuring internal technology needs are communicated clearly and followed through consistently.

This is not a technical IT administrator role. The Managed Service Partner (MSP) is responsible for technical execution, infrastructure administration, Microsoft 365 administration, cybersecurity monitoring and response, endpoint management, equipment provisioning and configuration, software deployment, server, network, and cloud administration, and technical troubleshooting. This role helps ensure internal needs, business decisions, staff communication, approvals, equipment logistics, and office operations are coordinated effectively.

• Collect and distribute incoming mail, help resolve mail-related issues, and route general inquiries or requests to the appropriate person.
• Coordinate office postage and shipping needs, including postage supplies, outgoing mailings, packages, carrier coordination, and related tracking as needed.
• Document checks and coordinate related communication with the Foundation or Finance team as needed.
• Order, stock, and maintain office supplies, snacks, copier supplies, and general shared-office materials.
• Coordinate office services and vendors, including copier service, Cintas first aid cabinet service, building requests, repairs, complaints, and other office-related vendors.
• Arrange and coordinate building access for new hires, including key fob or app access, SALTOKS permissions, basement access requests, and office setup needs.
• Track and reconcile office operations invoices in coordination with Finance.
• Attend Safety Committee meetings as needed and follow up on assigned office-related action items.
• Help ensure shared office areas are organized, stocked, functional, and ready for staff and visitors.

• Serve as the primary internal coordination…