Front Office Assistant

Description p>The Front Office Assistant provides professional and welcoming support for visitors, staff, students, and families. This role is responsible for communications, performing clerical duties, and supporting the administrative team to ensure the smooth operation of the school office.

ompensation and Benefits ul> li>Full-time, Non-exempt li>Eligible for health, dental, vision, retirement, and paid leave benefits /ul> equirements ul> li>High school diploma li>Minimum of 3 years of experience in a professional office setting, preferably in a school or educational environment li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Suite li>Experience operating standard office equipment (copiers, fax machines, printers, etc.)
li>Excellent organizational, interpersonal, and communication skills li>Ability to maintain confidentiality and handle sensitive information professionally li>Customer service-oriented with a positive and professional attitude li>Ability to lift up to 40 pounds to shoulder height occasionally li>Self-motivated and able to work independently while collaborating effectively with staff /ul> uties and Responsibilities ul> li>Greet and assist visitors, creating a welcoming and professional atmosphere.
li>Manage incoming calls and direct them to the appropriate personnel. li>Perform clerical duties such as filing, data entry, and document management. li>Support the administrative team with various tasks and projects as assigned. li>Ensure the front office area, lobby, workroom, and work spaces are organized and well-maintained. li>Input and maintain data for record keeping in multiple software systems. li>Request office and workroom supplies as needed.
li>Cooperate with the Board of Directors and Administration on implementing all policies, procedures, and directives governing the operation of the school. li>Effectively represent the school, its program, policies, and philosophy to the Board and community. li>Follow the grievance policy as outlined in the Employee Handbook in dealing with conflict with students, parents, staff, and administration. li>Know the procedures for handling emergency situations.
li>Work collaboratively with other staff, maintaining a supportive and encouraging relationship and assisting in the development and implementation of programs/processes to enhance the school's overall operations. li>Seek the counsel of the administration, colleagues, and parents while maintaining a teachable attitude. /ul> ssential Job Functions ul> li>Front desk reception and visitor support li>Phone and email communication management li>Clerical and data entry duties li>Administrative support for staff and leadership li>Organization and maintenance of office and lobby areas li>Collaboration with staff and Board of Directors /ul> p>Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions

ompetencies ul> li>Strong planning and organizational skills li>Professional preparation, growth, and development li>Critical thinking and problem-solving abilities li>Ability to manage multiple priorities and frequent interruptions li>Effective communication with staff, parents, and visitors li>Ability to perform responsibilities without close supervision /ul> ork Environment and Physical Requirements ul> li>Work primarily performed in a school office environment interacting with staff, students, and visitors li>Frequent sitting, standing, walking, and occasional bending or lifting up to 40 lbs li>Mental functions include analyzing, coordinating, communicating, and problem-solving li>Exposure to routine office environment with moderate noise levels /ul> isclaimer p>This job description is not intended to include all duties, responsibilities, or qualifications required of the employee.

Duties and responsibilities may change at any time, with or without notic