Assistant Area Accounting Lead

Overview

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves:
What is our impact on the world?

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Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

In the role of Assistant Area Lead, we count on you to provide leadership support and management to accounting staff, and to help ensure practices and procedures are followed in accordance with HDR policies, accounting principles, and federal government compliance standards. This position works closely with Area Management and supports the Area Manager/Managing Principal/Regional Operations Director and Regional/Assistant Regional Accounting Directors (RAD/ARADs).

The primary responsibilities include supervising, training, and mentoring accounting staff for all facets of project and contract financial management, as well as maintaining general accounting functions for the Area.

Routine/Ongoing Monthly Responsibilities:

• Invoicing
• Ensure PAs meet invoice deadlines, and balance their workload as needed
• Understand monthly invoice cycle and identify process improvements to increase efficiencies
• Revenue Review
  • Facilitate Business Group/PA/Project Coordinator preparation for monthly watchlist meetings
  • Ensure meaningful notes are maintained
  • Follow-up and track action items from watchlist reviews
• Rolling 12/Forecast
  • Build file or drive process to build file; review with AM/MP/BG Managers; coordinate with Marketing to clean up opportunity data
  • Assist in reviewing Area NFE Forecasts monthly, and support Midyear and Year-end budgeting forecasts
• Review and coordinate AR tracking with updated and meaningful notes in the system
• Monthly OH/GL Analysis
  • Review OHs for accuracy and correct coding
  • Research, monitor, and escalate potential issues and explanations for variances to AM/RAD/ARAD
  • Review and Track Seminars, Training, and Conference Costs
  • Review and Track Indirect Labor costs
  • Review Cost Recovery
• Identify and understand Area Management financial and other reporting needs; provide solutions as needed
• Area Management Reporting Needs (examples may include):
  • Loaned and Borrowed - BI reports
  • Utilization reports
  • Area marketing reporting needs
  • AR reports
  • MSPL
• Marketing/proposal data requests; build/maintain rate sheets for clients
• Ensure best practices and guidelines in accordance with project accounting SharePoint are followed
• Utilize BI projects dashboard for ongoing project financial reviews and discussions with PMs
• Promote use and training of Power BI Operations Accounting Reporting Suite (OARS)
• Project accounting for large/complex projects
• Ensure project closeout processes are followed and closeouts completed timely
• Elevate and communicate potential issues to Area Accounting Lead, Area operations management, and RAD/ARAD
• Special Projects as requested by Area Accounting Lead/AM/MP/BG Managers/RAD/ARAD

Project Accounting (PA) Functions Maintained for Area:

• Managing PA teams, including performance reviews, timesheet approvals, and other supervisory activities
• Workload balancing
• Monitor monthly deadlines
• Push for efficiencies and standardization of processes
• Integrate Engineering/Architecture teams if in combined office locations
• Training and cross-training
• Back filling in case of staffing issues at PA level

General Accounting Functions Maintained for Area:

• Department accounting/Accounting Assistant team responsibilities
• Accounts Payable processing, including:
  • Vendor invoices to corporate finance and accounting group
  • Processing AP transactions for sub consultants
  • Corporate credit card transactions and on-demand check requests
  • Release of subconsultant payments to corporate finance
  • Accounting for Seminars & Conferences for in-house and external events
  • Internal cost recovery for billable project charges of…