Data Librarian Tetra Tech in Colorado Springs

Data Librarian

Location:

Colorado Springs, United States

• SharePoint & Teams Management
• Develop, maintain, and improve SharePoint document libraries, site structures, folders, metadata fields, views, permissions, and navigation.
• Organize Microsoft Teams channels and associated file libraries to support project delivery and internal collaboration.
• Help standardize the creation, naming, organization, archiving, and retirement of Teams and SharePoint sites.
• Coordinate with IT or system administrators on permissions, access control, retention policies, storage limits, and site governance.
• File and Data Management
• Create and maintain file naming conventions, folder structures, tagging standards, document types, and metadata schemas.
• Support migration of files from network drives, local storage, legacy repositories, or ad hoc Teams locations into approved SharePoint structures.
• Review file repositories to identify duplicates, obsolete files, missing metadata, unclear ownership, or inconsistent organization.
• Assist project teams with organizing active project files, reference materials, deliverables, templates, contracts, reports, meeting records, and closeout documentation.
• Maintain logical records‑management practices so files can be retrieved, audited, transferred, archived, or disposed of appropriately.
• Governance and Standards
• Develop and maintain written standards, guides, checklists, and job aids for file organization, SharePoint use, Teams structure, and data stewardship.
• Support implementation of data‑governance practices, including content ownership, version control, document lifecycle, retention, and access management.
• Work with project managers, technical leads, and administrative staff to define repository requirements and information workflows.
• Help establish minimum standards for project setup, folder organization, document control, and project closeout.
• Monitor compliance with agreed‑upon organization standards and provide corrective recommendations when needed.
• User Support and Training
• Provide direct support to staff on where to store files, how to name documents, how to use SharePoint libraries, and how to organize Teams channels.
• Create simple training materials, quick reference guides, and onboarding content for new users.
• Conduct periodic training or working sessions with project teams to improve data hygiene and file‑management practices.
• Serve as a first point of contact for questions related to file location, repository structure, SharePoint organization, and Teams file practices.
• Search, Retrieval, and Knowledge Reuse
• Improve findability of information through metadata, naming standards, site navigation, indexed content, and search‑friendly organization.
• Help identify reusable project examples, templates, lessons learned, reports, technical references, and standard operating procedures.
• Maintain curated libraries of key documents, project artifacts, forms, templates, and reference materials.
• Support knowledge transfer by organizing completed project files and making useful content available for future work.
• Quality Control and Continuous Improvement
• Perform periodic audits of SharePoint sites, Teams channels, and document libraries.
• Track common file‑management issues and recommend process improvements.
• Support cleanup initiatives, repository redesigns, data migration projects, and digital workplace improvement efforts.
• Coordinate with business system owners to align file organization with tools such as Microsoft 365, Power BI, GIS platforms, asset management systems, or document control systems when applicable.
• Additional Responsibilities
• Conduct activities in line with internal procedures, legislation, and industry standards.
• Pursue continuous professional development and maintain a high degree of discipline, knowledge and awareness.
• Work in a safe manner at all times and report all health and safety incidents and concerns.
• Additional duties as required.

• Bachelor’s/Master’s/Doctoral degree in Information Management, Information Systems, Computer Science, Library Science, Business Administration, or related field.
• 8 years of experience.
• Willingness and ability to travel as needed,…