Accounts Payable Administrator

Benefits

• Competitive Pay and Annual Bonus Opportunity
• 401(k) with Company Contributions
• Medical, Dental, and Vision — Effective Day 1
• Paid Time Off, Company Holidays, and Floating Holidays
• Paid Parental Leave
• Wellness Programs and Yearly Wellness Reimbursement
• Work Flexibility
• Company-Paid Life and Disability Insurance
• Employee Assistance Program (EAP)
• Tuition Reimbursement Opportunities
• Career Growth and Development within a Global Organization
• Company-Provided Mental Health and Caregiving support

The Accounts Payable Administrator is primarily tasked with the timely and accurate updating, posting, account coding, maintaining, monitoring, safeguarding, and analyzing of the company’s assets and liabilities that are specifically being processed through the Accounts Payable cycle.

• High School Diploma or Equivalent required.
• Bachelor’s degree in accounting, Finance or Business Administration a plus.
• 3+ years of accounts payable experience
• Quick Books Desktop, Fishbowl Warehouse Management System, Expense Wire experience a plus.
• Proficient in Microsoft Suite;
  Word, Excel, PowerPoint, Outlook

• Detail oriented to ensure thorough understanding and compliance with company and department policies and guidelines.
• Self-starter with demonstrated ability to work independently with minimal direction.
• Strong organizational skills with an aptitude for solving problems.
• Demonstrated ability to participate in and provide support for internal and external audits.
• Thorough proficiency of various Microsoft Office applications such as Excel, Word, Outlook.
• Ability to create, update and maintain Accounts Payable standard operating procedures.
• Strong written, oral communication, interpersonal skills and ability to collaborate with all levels of the organization as well as external customers, partners, vendors in a professional manner.
• Ability to multi-task, prioritize work, anticipate department needs, plan accordingly for needs, and adapt to change.
• Ability to maintain confidentiality and safeguard all employee, patient, and company sensitive/confidential information.

• Executes and accurately completes in a timely manner the accounts payable cycle.
• Organizes, codes, vouchers, and pays the office’s vendor invoices.
• Effectively helps manage the cash by paying vendors on time, taking advantage of discounts where appropriate.
• Manages and coordinates the payment approval process with designated management.
• Runs/administers paper checks, ACHs, Wires where appropriate.
• Maintains a professional relationship with vendors.
• Adheres to all designated company policies, timetables, and deadlines.
• Provide data to a variety of internal/external customers on request.
• Manage AP mailboxes.
• Assist in preparation of monthly accruals & reconciliations to General Ledger.
• Track deposits & progress payments on POs.
• Manage employee expense reporting system and process
  • Utilizes programs and adheres to policies, processes and reporting requirements surrounding travel related activities.
  • Interacts professionally with the company’s employees regarding expense report processing, approvals, and payments.
  • Provides employee support for use of online systems such as Expense Wire.
• Effectively communicates with the vendors in a courteous and timely manner when issues arise.
• Update and maintain vendor files and contact lists.
• Coordinates the billing and repayment of affiliate companies, reconciles Intercompany balances.
• Assists cross-departmental office associates with correspondence to vendors and customers pertaining to invoice or payment information.
• Record/Document Security
• Reasonably optimizes the security surrounding sensitive outgoing and incoming cash related transactions such as checks, wires, ACH transfers.
• Enforces company policies pertaining to payment authorizations, account coding, accounting clearing, processing deadlines and document retention.
• Maximizes internal controls during the Procure-to-Pay and Order- to
  -Cash processes.
• Immediately communicates any suspicion of wrongdoing by the company’s employees or any unnecessary vulnerability of the company’s assets to the appropriate level of management.