Accounts Payable Supervisor

Accounts Payable Supervisor

The Accounts Payable (AP) Supervisor oversees the daily operations of the accounts payable department. This role ensures accurate, timely, and compliant processing of vendor invoices, employee expense reports, and disbursements of payments. The supervisor leads the AP team, resolves complex payment issues, and optimizes departmental workflows. This role reports to the Accounts Payable Manager.

The hourly compensation range for this position is $25.00 to $35.00. Actual pay will be dependent on budget and experience.

Applications for this position will be accepted until August 15, 2026.

Essential Job Functions / Key job responsibilities:

• Ensure timely and accurate execution of payment runs, including checks, ACH, and other payment methods
• Review and approve invoice processing, including the application of appropriate tax requirements
• Responsible for training new and current employees on essential job functions
• Ensure the accounts payable process complies with internal financial controls, company policies and external regulatory requirements
• Assist in reviewing and approve employee travel and expense reports in accordance with company policies
• Assist with month-end and year-end closing activities, including accruals and statement reconciliations
• Reconcile vendor statements on timely basis and resolve discrepancies
• Participate in system implementations, upgrades, and process automation initiatives
• Manage employee timecards, attendance records, and time-off requests for Accounts Payable clerks
• Perform other duties as assigned

Education & Experience Requirements:

• Bachelor's degree in accounting or equivalent work experience required
• Minimum of 2 years of accounting experience required
• 2 years of supervisory or lead experience preferred

Knowledge, skill & abilities:

• Proficient knowledge in accounting principles and internal controls
• Knowledge of full accounts payable cycle, including processing, payment, disbursement, vendor management and reconciliation
• Knowledge of travel and expense policy and process
• Familiarity with tax laws and regulations
• Proficient knowledge in using Coupa and/or Concur or accounting software
• Ability to review financial documents for accuracy and complete
• Excellent organization skills with ability to prioritize tasks and meet deadlines
• Ability to supervise and mentor members of the team
• Strong verbal and written communication skills
• Ability to make sound decisions independently
• Ability to address and solve disputes
• Ability to work effectively with other departments
• Ability to handle confidential information

Work environment & physical demands:

• Ability to stand, type and sit at desk and computer for most of the work shifts and disseminate a significant amount of information
• No adverse or hazardous conditions
• Not required, but preferred to able to occasionally lift, push or pull 25lbs individually or with assistance
• Ability to work in an office or hybrid work environment

Job Benefits:
This position is classified as a regular full-time position eligible for the following benefits:
Enrollment dates differ across the various programs.

• Health, Dental and Vision Insurance Programs
• Flexible Spending Account Programs
• Life Insurance Programs
• Paid Time Off Programs
• Paid Leave Programs
• 401(k) Savings Plan
• Employee Ski Pass and Dependent Ski Passes
• Other company perks

Aspen One is an equal opportunity employer (Minority/Female/Disabled/Veteran). At Aspen One, inclusion, equity, and diversity are fundamental to fulfilling our vision of building a better workplace and better world. From our hiring practices through the entire employee experience, we embrace and celebrate the unique experiences, perspectives and cultural backgrounds that each employee brings to the workplace. We encourage diverse points of view which allows us to develop innovative solutions to the ever-evolving world of work.

Aspen One strives to foster an environment where our employees feel respected, valued and empowered, and our team members are at the forefront of helping us promote and sustain an inclusive workplace that works for all.