Administrative Assistant

Canyon Peak Power, situated in Bennett, Colorado, is a 162MW simple-cycle gas facility delivering reliable, on-demand energy. The plant features six GE LM2500 simple-cycle gas turbines, offering rapid-start capability and high operational flexibility. Designed to support grid stability, it plays a critical role in meeting peak electricity demand across the region.

The Administrative Assistant at Canyon Peak Power supports the efficient operation of a peaking, simple-cycle power plant by providing administrative, accounting, and coordination support to plant operations and the Plant Manager. Responsibilities include maintaining accurate plant records, documentation, and data systems; tracking fuel deliveries, usage, and related invoices; coordinating with fuel suppliers, service vendors, and corporate support teams; and supporting procurement and accounts payable activities.

The role also provides administrative support for HR, payroll backup, safety, and regulatory compliance functions through effective documentation control, reporting, and communication, contributing to safe, compliant, and reliable plant operations in support of regional grid reliability.

• Provide comprehensive administrative support to the plant and Plant Manager, including document preparation, routing for review and approval, accurate recordkeeping, vendor and HR coordination, regulatory support, and efficient daily operations at a peaking, simple-cycle facility.
• Maintain plant data systems and records related to fuel deliveries, usage, invoices, and receipts, ensuring accuracy, reconciliation, and accessibility.
• Administer electronic and hard copy filing systems for vendor accounts, contracts, insurance certificates, purchase orders, accounts payable files, operational records, and project documentation.
• Coordinate accounts payable and procurement activities by processing invoices, validating receipts, reconciling transactions in accounting and CMMS systems (e.g., Maximo, Main Saver), assisting with accruals and tax reconciliations, supporting credit card and expense report processing, and coordinating timely payment with Corporate Accounts Payable.
• Support purchasing and commitment tracking through invoice matching, order expediting, discrepancy resolution, and assistance with purchase requisitions, purchase orders, and Budget Variance Report (BVR) reviews.
• Serve as the primary administrative liaison for fuel suppliers, service vendors, Human Resources, and Environmental, Safety, and Regulatory groups, ensuring clear communication and alignment with company policies and plant requirements.
• Support HR, payroll, training, and safety administration by maintaining onboarding and qualification records, assisting with time entry verification and reporting, completing required system training, updating training databases, and maintaining regulatory postings and bulletin boards.
• Assist Environmental and Safety personnel with documentation, reporting, recordkeeping, audits, and incident tracking to support compliance obligations.
• Coordinate administrative logistics including outage support, scheduling meetings and calendars, arranging facilities, answering and routing calls, processing mail and shipments, inventory tracking, and documentation of meetings, audits, and events.
• Maintain office operations by managing document control, ordering supplies, and ensuring proper handling of incoming and outgoing correspondence and packages.
• Demonstrate professionalism in all activities, support employee engagement and community initiatives, and provide flexibility for occasional overtime, limited travel, and additional administrative or operational support as directed by the Plant Manager.

Safety is a core value at NAES, and as a condition of employment, all employees are expected to remain mentally alert and work safely at all times. Employees must also adhere to all safety warnings and posted signs while on company property. Additionally, they are required to follow all NAES safety rules and procedures. Adherence to…