Administrative Assistant II

Overview

Job Summary:

Logging/Tracking POs:
Add invoices from service POs in PO tracker. Review POs in Oracle weekly and update invoice status. Code non-PO invoices. PO Receiving:
Once material deliveries are physically confirmed by COMS or warehouse coordinator, generate system receipts in Oracle. Keep a list of materials for POs to help track receipt of numbers and orders.

• Assisting Budget Analyst with accruals
• Assigning and reassigning fleet units
• Requesting disposal of miled-out/wrecked vehicles
• Assisting techs with fleet maintenance arrangements
• Tracking registration renewals & delivery to drivers
• Scheduling detailing of returned units that will be redeployed to the field
• Pool reservations – assist with reserving pool units, check in/out of units in Holman, distributing and receiving pool keys

• Track and ship packages through Fed Ex

• Office Keys
• Jan-Pro
• Office AED & Rugs with Cintas
• All American Records
• Meeting room reservations
• Meals/meal setup and cleanup
• Calling for printer maintenance, and maintaining paper levels

• Monthly meeting with Fleet
• Check Requests from Williams Treasury
• Safety Leader awards and nominations
• Service tracker for Accruals
• Track expenses for pcard

High school diploma or equivalent required.

At least one (1) year of related work experience in administrative support, office coordination, or similar roles.

• Basic computer skills, including the ability to use:
• Microsoft Excel
• Microsoft Outlook
• Microsoft Word
• Microsoft Teams