Student Records Specialist

Job Description Job Summary

The Student Records Clerk provides administrative support in maintaining and managing student records, ensuring accuracy, confidentiality, and compliance with Job Corps and U.S. Department of Labor (DOL) policies. This role supports the efficient operation of student records and related administrative functions.

• Prepare and type correspondence, reports, and official documents.
• Maintain and update student academic and administrative records.
• Enter data into electronic systems (e.g., CIS) with a high level of accuracy.
• Compile and distribute reports as required by the center and DOL.
• Process incoming and outgoing mail.
• Organize and maintain physical and electronic filing systems.
• Answer phone calls and direct inquiries appropriately.
• Operate standard office equipment (computer, copier, scanner, fax).
• Provide general administrative support and cover reception duties as needed.
• Ensure confidentiality of student information at all times.
• Follow all Job Corps, DOL, and center policies and procedures.
• Assist other departments to ensure accurate student information.
• Perform other related duties as assigned.

• Bachelor’s degree in Office Systems or related field.
• At least one (1) year of related administrative experience.
• Strong data entry skills with high accuracy.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Ability to manage confidential information.
• Strong organizational and time management skills.
• Effective communication and interpersonal skills.
• Ability to work well in a team environment.

• Experience working with youth and young adults (ages 16–24) in an educational or training setting.
• Bilingual (English and Spanish).

• Teamwork
• Attention to detail
• Communication
• Time management
• Customer service
• Confidentiality and professionalism

• Office setting within a Job Corps center
• Frequent computer use
• Regular interaction with students, staff, and visitors

All your information will be kept confidential according to EEO guidelines.

Equus Workforce Solutions is a leading provider of workforce development services in North America. With a dedicated and passionate team, Equus puts the industry’s best practices to work by focusing on the development, design, and delivery of demand‑driven workforce solutions.

When you join Equus, you can expect extensive learning opportunities and networking programs. But most of all you can expect to make a lasting impact on the lives of others.

Equus is strengthened by diversity. We are committed to providing a work environment in which everyone is included, treated fairly and with respect. Equus Workforce Solutions is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, gender, age, pregnancy, sexual orientation, gender identity, ancestry, religion, national origin, veteran status, physical or mental disability, or reprisal or any other characteristic protected under state, federal, or local law.