Flight Operations​/Compliance Administrator

Location: Broomfield

Precision in Motion. Coordinating Excellence Behind Every Flight.

If you're a highly organized, detail-oriented professional who thrives in a fast-paced aviation environment, The Blackhawk Group is seeking a Flight Operations & Compliance Administrator to join our team in Broomfield, CO.

This critical role supports our Flight Operations department with a strong focus on pilot scheduling, coordination, and compliance oversight. You will play a key role in ensuring all flight assignments are properly staffed, operationally ready, and executed efficiently-while maintaining accurate documentation and adherence to FAA and company requirements.

If you enjoy managing complex schedules, coordinating moving parts, and being at the center of aviation operations, we want to hear from you.

What You'll Do

Pilot Scheduling & Coordination

• Maintain and manage the contract pilot roster, including availability, qualifications, and currency
• Match pilots to flight assignments based on aircraft type, mission requirements, and availability
• Issue work orders and coordinate trip assignments accurately and on time
• Monitor and resolve scheduling conflicts and coverage gaps
• Adjust schedules proactively based on operational changes, delays, or new requests
• Ensure all assignments meet compliance, insurance, and operational requirements prior to dispatch

Documentation, Records & Systems

• Maintain accurate records of pilot qualifications, certifications, and currency
• Organize and manage flight operations documentation, including work orders and trip records
• File and maintain post-flight documentation and operational records

Quality & Compliance Support

• Review and validate maintenance work orders for completeness and accuracy
• Organize and standardize maintenance documentation for audit readiness
• Support the creation of compliant aircraft logbook entries
• Track inspections, Airworthiness Directives, and required compliance items
• Ensure all records meet FAA and company standards

Trip Logistics & Operational Planning

• Prepare and distribute detailed trip packages (aircraft, passenger, routing details)
• Coordinate FBO services, fuel, transportation, and lodging
• Monitor weather, NOTAMs, and TFRs and communicate operational impacts
• Support aircraft repositioning, delivery flights, and ferry coordination

Communication & Coordination

• Serve as the primary point of contact for contract pilots
• Coordinate with Maintenance, Sales, and leadership teams
• Provide timely updates on schedules, trip status, and operational changes

Administrative & Operational Support

• Provide administrative support to the Director of Flight Operations
• Support continuous improvement initiatives for scheduling and operational efficiency
• Perform additional duties as assigned

What You Bring to the Table

Required Qualifications and Skills:

• High school diploma or equivalent
• Minimum of 2 years of administrative, coordination, or operations support experience
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities in a fast-paced, time-sensitive environment
• Excellent communication and coordination skills
• Proficiency in Microsoft Office (Excel, Outlook, Word)
• Ability to work independently and collaboratively

Preferred Qualifications:

• Degree in aviation, business, or related field
• Experience in aviation, flight operations, dispatch, or general aviation
• Familiarity with flight planning or dispatch tools
• Basic understanding of FAA regulations and aviation operations

Who You Are

You are organized, proactive, and thrive in dynamic environments where precision matters. You understand that effective scheduling, accurate documentation, and clear communication are essential to safe and successful flight operations. You take ownership, stay ahead of changing priorities, and ensure nothing falls through the cracks.

You live by our core values:
Customer First. Own It. Make It Better. Be Quick. Grow Together.

Blackhawk Benefits

In addition to a competitive compensation package, The Blackhawk Group offers:

• Medical, Dental, and Vision Insurance

• Supplemental Insurance

• Employer-Provided Life Insurance

• Immediate PTO Accrual

• 401(k) Plan with Company Match

• 8 Paid Holidays

• Training and Development

•…