Executive Assistant-Legal Job Denver Colorado USA,Administrative/Clerical

Location: Denver

Job Description

Primary purpose:

Provide support services to senior members of the legal team, including preparing documents.

Responsibilities

Essential duties and responsibilities:

Heavy Outlook calendar management and meeting facilitation and coordination
Meeting planning and coordination, both on-site and off-site
Preparation and submission of expense reports as well as coding and expense and uploading receipts for Pcards expenses
Prepare travel arrangements to include the preparation of detailed agendas and summaries
Reach out or respond on behalf of legal team members via phone, email, or other communication method
Management of contacts
Prepare, route, track and follow up on Docu Sign requests
Assist with editing and transition of documents into executable versions
Assists with reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications
Conference registration and management of all details
General clerical duties including routine correspondence and emails, interacting with customers, answering and directing incoming calls, filing, photocopying, scanning, and mail distribution
Preparation and assistance in managing regulatory agency proceeding dockets
Work well with other administrators to divide common offices tasks
Assist in preparation of presentations for internal and external stakeholders including but not limited to transcribing, formatting, inputting, and editing
Collaborate with a wide variety of people with tact, courtesy and professionalism
Speak clearly, both in person and by telephone, using a high level of verbal skills and listen carefully
Maintain a regular, dependable attendance and a consistently high level of performance
Will work non-traditional hours as needed
Demonstrates ability to work autonomously with confidence
Anticipates needs of attorneys based on upcoming weekly and monthly schedule.
Maintain a high regard for personal safety, for the safety of company assets and employees, and the general public
Other daily, weekly, monthly or special project duties as identified and defined
Other duties as assigned

Qualifications

Minimum requirements:

Education:

High School diploma or equivalent

Experience/Specific Knowledge:

Minimum 5 years' direct work experience as a Legal Administrative Assistant.
Intermediate/Advanced proficiency level in MS Office applications that may include but are not limited to:
Excel, Word, Access, PowerPoint, and Outlook.
Working knowledge of SharePoint preferred.

Certifications, Licenses & Registrations:

Must possess and maintain a valid driver's license and a driving record satisfactory to the company and its insurers (for travel).

Competencies, Skills & Abilities:

High level of interpersonal skills to handle sensitive and confidential situations and documentation.
Proficiency in working with Concur for entering, coding and submitting expense reports.
Must be able to perform all essential and marginal functions of the job.
Must be able to work with a team, take directions from management, adhere to required work schedules, focus attention on details, and follow work rules.
Ability to successfully perform multiple tasks with strict deadlines.
Ability to organize and prioritize daily work.
Ability to anticipate and adapt to various work styles.
Ability to anticipate failure points and mitigate in advance.
Self-management skills to plan, organize, and priorities and delegate tasks with conflicting deadlines in a fast-paced environment.
Willing and able to work in and adapt to change.
Ability to remain calm under pressure.
Ability to perform the required and expected duties with little or no direct supervision.
The ability to exercise independent judgement and discretion.
Professional and service-oriented approach internally and externally.
Ability to develop positive working relationships with peer departments.
Job level commensurate with experience and skill sets; position will be filled depending on qualifications, experience and skill sets of the successful candidate.

Physical Demands:

All of the physical requirements listed below are those that may be necessary for an employee to successfully perform…