CDA - Pesticide Applicator Administrative Assistant; Administrative Assistant II

Organizational Purpose

This work unit exists to enforce the Pesticide Act and the Pesticide Applicators' Act. The statutes enforced deal with consumer protection and environmental protection concerning the distribution and use of pesticides and the commercial application of pesticides as it relates to agricultural chemicals.

This position exists to provide office support for enforcement of the provisions of the Pesticide Applicators’ Act and its associated rules and regulations pertaining to regulation of pesticide applicators. It implements the governing laws and regulations as they pertain to the private pesticide applicator program through the examination, licensing and renewal process of all private pesticide applicators in the State of Colorado and provides backup support for the examination and licensing of certified operator, qualified supervisor and commercial applicator businesses.

• Receives, reviews, processes, and approves or rejects/returns applications for licensure from pesticide applicators, with the primary focus being private applicators.
• Reviews and assesses experience of applicants for compliance with the Pesticide Applicators' Act and determines appropriate license level.
• Reviews and responds to private applicator Internet site activity, including online study guide orders and license applications.
• Accounts for fees received.
• Runs reports for inspectors and program coordinators.
• Trains others in the position.
• Responds to calls and questions regarding the licensure process and provides direction as necessary.

• Generates and mails CEC status letters at least once a year, post continuing education credits for licensed pesticide applicators, and files attendance forms.
• Generates and mails CEC workshop notifications to pesticide applicators throughout the workshop season, prioritizing private pesticide applicators.

• Implements and interprets the Pesticide Applicators' Act by reviewing and evaluating applications for examination for pesticide applicator licenses and determining compliance of such applications.
• Reviews and assesses experience of applicants for compliance with the Pesticide Applicators' Act and determines appropriate exam and license level.
• Instructs applicants and enforces testing guidelines throughout the licensing examination process.
• Selects appropriate exams; administers, proctors and grades exams. Enters applicator records into the appropriate database.
• Creates and maintains related hard and soft files.
• Works with online testing company to address online examination approvals, questions, issues, and scheduling of applicators.
• Responds to calls and questions regarding the examination process and provides direction as necessary.

• Enters inspections and enforcement actions into the software tracking system as needed. Runs reports for inspectors and external clients.
• Orders supplies and print jobs for this position and others in the pesticide applicator group.
• Cross‑trains in Commercial Applicator Business Licensure processes and Qualified Supervisor and Certified Operator licensure to provide backup for other positions in the pesticide applicator group.
• Provides reports for program coordinator and section chief as requested.
• Receives and responds timely to hard copy mail, faxes, email, voice mail, telephone calls and walk‑in clients.
• Monitors the supply of Private Applicator Study Guides for sale and resupplies when necessary.
• Makes recommendations to the Certification and Training Program Manager to improve program efficiencies.

• Reviews and accounts for renewals and licensing revenue receipts for the section on a day‑to‑day basis.
• Submits deposits to fiscal for physical licensure payments received daily.
• Tracks receipts over month/year, immediately responds to questions regarding CRNs to ensure revenues can be posted monthly to each applicator's account, ensures the appropriate revenue code is correct.
• Completes and organizes correspondence and computer…