Public Works Administrative Assistant

BENEFITS

• Health, dental, vision, and life insurance
• Retirement benefits
• Paid vacation, sick leave and holidays
• Employee Assistance Program
• Additional voluntary benefits

Job Title:

Administrative Assistant II

Department:
Public Works Administration

Reports To:

Public Works Administrator

FLSA Status:
Non-Exempt

POSITION SUMMARY:

Performs administrative and accounting functions using established procedures in support of Public Works operations. Supports cross-functionally across office roles and responsibilities, when needed, using independent judgment in decision-making situations.

The following statements are illustrative of the essential functions of the job and do not include other non-essential or peripheral duties that may be required. Rio Blanco County reserves the right to modify or change the duties or essential functions of this job at any time.

• Front face to Rio Blanco County public to answer Public Works questions and direct complaints.
• Utilize a variety of applications/systems to track and manage Public Works inventory, budget and Fleet operations; support monthly, quarterly, and annual financial reporting and inventory. Support other Public Works departments, as needed.
• Support payroll functions for the department including job costing data, equipment repairs, and inventory management. Ensure completeness and accuracy of employee accruals and overtime.
• Perform accounts payable activities including preparation of payment vouchers and ensuring proper allocation to inventory, equipment, projects, repair orders, etc. and manage timely receipt of Fleet payments.
• Ensure staff schedules are up-to-date, including, but not limited to, landfill, on-call, and snow plow routes.
• Work on assignments that are complex in nature where considerable judgment, analysis, and initiative are required in resolving problems and making decisions.
• Support Administrative III with office coverage, employee certification/files documentation retention and organization.
• Support, as backup and assess for suitability and assign all transport permits.
• Ensures departmental and county programs and policies are supported and followed.

• Ability to cross-train on assigned activities.

• Microsoft Office applications, specifically Excel and Word
• Basic accounting skills
• Adept in working across multiple applications/systems and databases including data entry, tracking, reporting and analysis
• Working experience with cloud applications

• Operation of a computer with standard and specialized software; ability to learn new software quickly
• Strong oral and written skills
• Organization and time management skills

• Team player
• Strong work ethic and personal integrity; ability to maintain confidentiality.
• Attention to detail and accuracy
• Ability to multi-task
• Exercise initiative, tact and independent judgment in all facets of responsibility

Any combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job.

• High school diploma or equivalent; degree preferred
• 1-2 years office experience.

• Valid Colorado Driver’s License.

• The majority of work is performed in a normal office environment.
• Must be able to occasionally lift 25 lbs.

Job Title:

Administrative Assistant III

Department:
Public Works Administration

Reports To:

Public Works Office Administrator

FLSA Status:
Non-Exempt

POSITION SUMMARY:

Performs complex administrative and accounting functions using established procedures in support of Public Works operations. Supports cross-functionally across office roles and responsibilities, when needed, using independent judgment in decision-making situations.

The following statements are illustrative of the essential functions of the job and do not include other non-essential or peripheral duties that may be required. Rio Blanco County reserves the right to modify or change the duties or essential functions of this job at any time.

• Front face to Rio Blanco County public to answer Public Works questions and direct complaints.
• Utilize a variety of applications/systems to track and manage Public Works inventory, budget and Fleet operations; support monthly, quarterly, and annual financial reporting, invoicing and inventory. Support other Public Works departments, as needed.
• Responsible for the analysis of and data entry of time cards, job costing data, equipment repairs in support of payroll and cost management for the department. Act as primary point of contact for employee accruals and overtime inquiries.
• Perform accounts payable activities including preparation of payment vouchers and ensuring accurate allocation to inventory, equipment, projects, repair orders, etc.
• Assess for suitability and assign transport…