Administrative Coordinator @ Rodeo Dunes

The Opportunity

Joining Rodeo Dunes as Administrative Coordinator means becoming part of a team building something exceptional from the ground up. This is not a back-office role at a finished property – it is a chance to help shape the administrative foundation of one of the most anticipated destination golf resorts in North America, working alongside a leadership team that values people, precision, and genuine hospitality.

The Administrative Coordinator performs administrative and project duties in support of the management team including producing correspondence, reports, presentations, and spreadsheets; screening and directing telephone calls; organizing files; arranging meeting schedules; supporting invoice processing, and more. Assignments may involve work of a confidential nature and require a general knowledge of the golf industry as well as specific Company policies, practices, and procedures.

• Assist management with various administrative tasks including typing correspondence, preparing expense reports, meeting agendas, budget data, presentations, and special projects; as well as photocopying, fax and mail distribution, filing, data entry, appointments, and travel arrangements.
• Answer, screen, and route telephone calls in a timely and professional manner; take accurate messages.
• Coordinate in-office meetings and training, including ordering food, ensuring technology is available, and clean-up.
• Serve as liaison between the management team, ownership group, operating partners, and vendors.
• Ensure accuracy and completeness of statistical, financial, and mathematical data on reports; organize and maintain confidential records pertaining to Company operations, personnel, etc.
• Serve as primary contact for maintaining business Policy & Procedures manuals; monitor on an ongoing basis including updates and posting changes to the internal SharePoint/intranet site.
• Maintain office files and coordinate with offsite storage facility.
• Assist the GM and senior leaders with invoice coding, tracking and submission, onboarding of new team members, and payroll submissions. Order office supplies.
• Perform other job-related duties as appropriate or directed by management.

• High school diploma or equivalent required; college or AA degree in secretarial sciences preferred.
• 1–3 years of senior Administrative Assistant or secretarial experience.
• Proficiency with Microsoft Office Suite including Excel, Word and PowerPoint required.
• Demonstrated professional written, verbal, interpersonal, and telephone communication skills.
• Ability to analyze and solve problems; efficiently handle multiple duties under pressure with minimal supervision.
• Detail-oriented with strong organizational and time management abilities.

• Must be able to sit and stand for lengthy periods of time; mobility is essential.
• Must read and write English.
  
  Must be able to communicate verbally with staff and customers.
• Extensive keyboard and computer work required.
• Ability to perform mathematical calculations involving fractions, decimals, and percentages.
• Ability to retrieve, read, and interpret information from technical sources.
• Must be able to stand, sit, walk, push, pull, lift, grasp, bend, and kneel for up to 5 hours at a time.
• Lift up to 30 lbs occasionally, 20 lbs frequently, and 10 lbs constantly.

$60,000 - $70,000 a year

In addition to a competitive salary, we offer a comprehensive benefits package which includes health insurance, retirement plan, and paid time off.

We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment decisions are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex, age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate.