Regional Office Assistant

Position Title

Regional Office Assistant

Young Life requires all employees to sign a Statement of Faith. Individuals must profess a belief in Jesus Christ as their personal Savior and Lord, and must subscribe to the statements and policies required of all Young Life staff, including the Young Life Statement of Faith. Employees and volunteers must be ready, willing, and able to fulfill ministry functions as required by the organization and must refrain from conduct that detracts from the biblical standards taught and supported by Young Life.

All employees and volunteers shall abide by all Young Life policies and practices, including those related to religious belief or ministry activities.

This position assists the regional administrator and provides regional administrative support.

• Provide general office support, including correspondence, filing, and mailing.
• Answer phones.
• Respond to voicemail, e‑mail, and phone calls in a timely and professional manner.
• Send thank‑you letters to donors.
• Interact with all area and regional staff, volunteers, area and regional committees, and regional management teams.

• Process and track donations.
• Maintain donor and leader databases, ensuring area leader forms, driver questionnaires, and background checks are up‑to‑date.
• Manage monthly purchase card expenses, field development tool (FDT), regional and staff expense reports.
• Provide personnel support for regional staff, including Human Resources and personnel action requests (PARs).
• Coordinate regional fundraising events and other regional events.
• Assist with annual camping administration.
• Assist regional administrator and regional director with workload.
• Maintain, organize, and facilitate monthly deadlines, including camp and work crew allocation, annual budgets, and compensation.
• Provide staff care, including birthdays, monthly reports, and assignment care packages.
• Assist with gathering regional statistics electronically via the Growth Planning Software (GPS) system.
• Facilitate paperwork to open and close area ministries across the region.
• Manage and execute area transfers.
• Manage Mission Security application for staff within region.
• Update the MSite.
• Provide administrative support for volunteer‑led areas and areas in a staffing transition.
• Assist with additional work from regional staff.

• Plan, coordinate, and facilitate regional events including:
• Regional staff training days
• Committee chair days
• Regional meetings
• Regional camps
• Leadership weekends

• High school education or equivalent.
• Associate’s degree preferred.
• On‑going education encouraged.

• Previous administrative assistant experience preferred.
• Must be able to type 55 to 60 words per minute with few errors.
• Proven data entry skill, which must be accurate and rapid.
• Demonstrated proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Strong organizational skills with attention to detail.
• Must have good grammar, with strong written and verbal communication skills.
• Ability to maintain confidentiality.
• Basic accounting skills.
• Must be detail‑oriented while successfully accomplishing multi‑tasks.
• Proven relational skills with both kids and adults.