Part-Time Office Assistant​/Finance Clerk

Top Notch is looking for a part time office assistant to join our team at our office in Dotsero. This position reports to our CFO with occasional support given to other office personnel. The duties listed below are not exhaustive but are a comprehensive sample of job duty expectations. We prefer an employee living on the East side of the Glenwood Canyon due to frequent closures.

Pay for this position is $25/hr

16-20 hrs per week

Tues‑Fri preferred, but Mon‑Thu also available.

Adaptable schedule (2‑3 days per week, daily start & end times have some flexibility).

Day Time Hours

• Sick leave
• Applicable tuition reimbursement

• 401K
• 401K matching
• ESOP shares in the corporation
• Vision Insurance
• Dental Insurance

• Perform general administrative tasks, such as answering and directing phone calls; handling emails, mailings, and deliveries.
• Support CFO with clerical duties: A/P, A/R, etc.
• Keep the office clean, stocked, and organized.
• Order supplies, stock supply stations, and ensure equipment is operable.
• Maintain filing system, contacts database, employee lists, and inventories.
• Manage the front-desk and reception areas, serving as the first point of contact for guests, employees, job candidates, and vendors.
• Provide support to staff members and departments as needed, including organization of on-site and off-site team events.

• Updating office forms – as needed
• Prepare and maintain business correspondence, forms, and/or procedures – daily
• Maintaining client & company files - daily
• Light cleaning & organizing of office - weekly
• Performing general office clerk duties and errands – as needed
• Maintain Supply Inventory - daily
• Supply purchasing - as necessary
• Maintaining office equipment- as needed
• Submit End of Day report to CFO - daily

• Entering invoices/charges– daily
• Supporting estimators with job creation, invoicing, and payment receipt– daily
• Re-class Quick Books entries - as needed
• Correct job numbers on entries - as needed
• Accounts Payable & Accounts Receivable support– daily

• Aiding with client reception - as needed
• Answer phones, emails, and voicemails – daily

• Sync & format employee timesheets – weekly
• Write reimbursement checks - as necessary

• Complete client certificate of liability requests – as needed
• Ordering materials for estimators - as needed
• Proofreading documents – as needed
• Formatting & writing SOPS - as needed
• Support CFO role - as needed
• Give administrative support to management team - as needed

• Track & manage social media marketing campaign - weekly

• Proven success in office coordination
• Excellent written and verbal communication skills
• Strong time-management and multitasking abilities
• Proficiency with office applications, and aptitude for learning new software and systems
• Microsoft Office Word (required)
• Quick Books (preferred)
• Excel (preferred)
• Ability to maintain confidentiality of company info
• High School diploma or equivalent work experience
• Bilingual (preferred)
• Clean driving record
• Reliable transportation (There is no available public transportation to the office)
• Work at office, no work from home