Office Manager, Cottage School Program​/College Pathways SY

Office Manager

Performs clerical and administrative duties in support of two schools, manages a team of office staff to establish a high-functioning, efficient, and welcoming/supportive environment, gives informational and emotional support to parents, teachers, and students to aid in personal and educational development of students.

Oversees office assistants and helps determine priority of task completion as a team. Sets a tone that is welcoming, supportive, and helpful for all members of the CSP/CP community. Maintains various databases, reports, and office filing systems. Assists in coordination of logistics for beginning of the year school events, Academic Lettering ceremony, parent-teacher conferences, and other events during the school year.

Serves as point of contact for Capping, Graduation, and other senior events and assists with event organization, communication, logistics, and management. Provides hospitality arrangements for Principals, ordering food as needed for staff meetings and other events, assists with staff meeting setup and cleanup. Enters, maintains, and updates school activities and events in Facilities Scheduler each year. Performs a variety of bookkeeping procedures within the department and tracks school expenditures;

reconciles accounts and records; assists in maintaining/preparing budget records and summaries. Tracks general fund budget for the principal. Submits supply orders for staff during the year and coordinates all details related to supply orders for the following year each spring. Updates school supply lists for families. Manages timesheet process for hourly employees. Assists staff members with following substitute procedures. Checks in and processes paperwork for substitute employees following established payroll/leave procedures.

Supports staff in understanding procedures related to requesting a substitute, entering leave, supply ordering, and other processes. Maintains responsibility for the operations of the school office. Contacts parents regarding absences. Researches, compiles, and dispenses information to citizens, business, and other school agencies regarding school functions. Coordinates and integrates procedures and directive guidance among all schools at TCA East schools and between other TCA campuses/schools.

High school diploma or GED equivalent required. Experience working in an office or administrative setting is required. Experience working in an educational setting is preferred. Office management experience performing similar duties is preferred. Thorough knowledge of basic office methods and procedures, spelling, punctuation, and grammar. General knowledge of laws, rules, regulations, and procedures related to The Classical Academy operations and functions.

Certified in First Aid, CPR, and Universal Precautions. Knowledge of record keeping and filing techniques. Knowledge of and demonstrated successful experience in human relations and communications. Considerable knowledge of computer equipment and related software. Strong organizational and interpersonal skills. Ability to communicate effectively verbally and in writing. Ability to prepare correspondence on routine matters. Ability to maintain accurate filing system and related files.

Ability to follow oral and written instructions. Ability to provide a warm and caring attitude toward students, staff, and parents. Ability to perform routine office management skills independently. Ability to maintain confidentiality. Ability to establish and maintain effective working relationships with supervisors, co-workers, administrators, students, parents, guest teachers, and visitors to the school.

Work is generally performed within a standard office environment. Required to work normal business hours. Frequently use eye, hand, and finger coordination to enable the use of a computer, other office equipment, and writing utensils. Spend majority of work hours sitting and occasionally stand, walk, or drive while performing job duties. Frequently be involved in verbal and auditory interaction both interpersonally and through communication devices.

Occasionally lift/carry burdens weighing up to 35 lbs. and push/pull burdens weighing up to 100 lbs.

The Classical Academy offers competitive pay and a robust total compensation package including medical insurance, dental insurance, life insurance/LTD, retirement plan, voluntary vision insurance, wellness program, retirement options, medical and dependent care flexible spending account, time off compensation, and priority enrollment status for children of staff members. Ongoing professional development opportunities, staff appreciation meals and events.