Construction Site Administrator

Summary

In this role, you will be responsible for providing administrative support to CMs, Corporate personnel and other Strata departments as needed or required. Interface with clients, vendors, subcontractors, and site personnel daily. Perform administrative functions such as communications, data processing and document control. The Site Administrator must be organized and possess strong communication skills.

• Perform general administrative task in support of the Construction and PM team.
• Maintain project folders/records.
• Manage all aspects of per-diem for assigned site.
• Coordinate, prepare and distribute reports utilizing Microsoft Office and KRONOS systems.
• Obtain detailed reports and documents using the Viewpoint and Project Web applications.
• Manage project directory and distribution lists.
• Manage KRONOS profiles for assigned site.
• Prepare documents associated with Construction and Project Management.
• Assist in preparing detailed reports for self-perform teams.
• Writing, proof‑reading and editing documents.
• Prepare badges for new arrivals on assigned site.
• Generate, send and receive emails, letters, packages, etc.
• Prepare daily reports (headcounts, workforce attendance).
• Track weekly/monthly attendance and worked hours of internal/external staff.
• Review labor invoices for errors.
• Process pay corrections.
• Assist in project onboarding.
• Manage office inventory.
• Coordinate site visits.
• Compile data for monthly PM reports.
• Assist in tracking of RFIs.
• Assist in rollout of policies and procedures.
• Assist in special projects.

• Minimum High School Diploma or GED.
• Strong knowledge of Microsoft Office applications.
• Advanced skills in Microsoft Excel.
• Experience in construction environment is preferred.
• Must have ability to communicate clearly.
• Must possess strong computer skills.
• Must have administrative experience.
• Must be organized and able to multi‑task.

The majority of this work is performed in an office environment and requires travel/overnight stays. Must be able to sit, stand, bend, twist and lift up to 30 pounds.

Strata Solar is an equal opportunity and affirmative action employer. Strata Solar is an equal employment and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, disability, veteran status, genetic information or any other status or characteristic protected under applicable law.