Executive Assistant

Department:
Marshal's Department

Reports to:

Chief Marshal

FLSA:
Non-Exempt

Grade: 40

The Executive Assistant is responsible for providing administrative support to the Chief Marshal and handling a wide range of tasks to ensure the smooth operation of the Marshal’s Office, including records and evidence management.

• Serve as the Town’s official criminal justice records custodian
• Process and respond to public records requests including Colorado Open Records Act (CORA) and Colorado Criminal Justice Records Act (CCJRA)
• Maintain all records in accordance with State and local requirements; comply with Town of Telluride Record Retention Schedule
• Ensure proper dissemination of legal records in accordance with mandates of Colorado Revised Statutes; ensure completeness of all court case discovery information and submitted accurately to system
• Maintains sex offender record registration
• Enter active municipal warrant information into records management system
• Maintain data compliance across various systems for audit compliance
• Complete National Incident Based Records System (NIBRS) reporting requirements
• Other tasks and special projects as assigned

• Maintain and secure evidence
• Maintain chain of custody, release and destruction of evidentiary items per court order
• Oversee evidence viewing requests
• Assist with evidence collection in execution of search warrants
• Provide court testimony when needed

• Maintain monthly and annual logs for Daily Field Activity Reports
• Assist walkins with criminal complaints and determination of civil reporting
• Provide administrative support; perform data entry
• Perform basic computer program orientation for new officers
• Prepare purchase orders and monitor expenditures
• Coordinate recruitment and logistical arrangements for reserve officers; collaborate with HR to complete new and rehire paperwork
• Perform background and criminal history checks
• Purchase and maintain uniforms
• Assist with grant writing and administration

• Work safely to avoid accidents
• Participate in Town sponsored cybersecurity training

High school diploma or equivalent required;
Associate degree in Business, Public Relations, or related field desired; two (2) – four (4) years experience in records management, administrative support required; law enforcement administration experience strongly preferred;
Colorado Certified Records Technician Certification (CCRT) required or ability to obtain within 3 months.

Knowledge of: law enforcement procedures;
Marshals Department structure; legal and regulatory knowledge; security and confidentiality requirements; police technology systems; records management principles.

Skill in: organization, time management, effective communication, discretion and confidentiality, multitasking, attention to detail, problem solving, technology proficiency, interpersonal skills, adaptability and flexibility, calendar management, decision making, delegation skills, customer service, and conflict resolution.

Work is performed primarily in a standard office environment and in and around the Town’s buildings and facilities.

While performing the duties of this job, the employee is often required to sit for extended periods of time; may occasionally be required to lift and/or move items weighing up to 20 pounds.