ONU MUJERES, Programme and Finance Assistant, NPPSA , Quito, Ecuador; extension

Job Title

Under the supervision of the Operations Associate, the Programme and Finance Assistant supports the implementation of programme and financial processes in Ecuador Country Office.

The Programme and Finance Assistant provides administrative and financial support to the Programme Team in the development and effective implementation of programmes, ensuring timeliness, efficiency, and transparent use of financial resources, as well as delivery of services in accordance with UN Women rules, regulations, policies, procedures, and approved allocations. The Programme and Finance Assistant adopts a client-oriented approach, ensuring full compliance with UN Women standards, guidelines, and best practices.

The Programme and Finance Assistant works in close collaboration with the Programme and Operations Teams as well as with the Operations and Programme teams in UN Women HQ for solving finance-related issues and information delivery.

The Programme and Finance Assistant provides administrative and logistical support for the formulation and management of programmes. This includes administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements, tracking the delivery of funds; administrative support to the partner selection process, executing partners/responsible parties on routine delivery and reporting of programme supported activities and finances;

and administrative support for the audit of programmes/projects and support implementation of audit recommendations.

The Programme and Finance Assistant provides administrative support for the financial management of the Programme Unit, including creating projects in Quantum system, preparing budget revisions, revising project awards and status; and determining unutilized funds and the operational and financial close of a project.

The Programme and Finance Assistant provides support for the implementation of financial strategies, in full compliance of UN Women rules, regulations, policies, and recording and reporting systems. This includes assisting the Programme Team in all aspects of partner agreement and management, supporting the monitoring of submission of implementing partner financial and narrative reports, and supporting the follow up of advances to implementing partners and review their financial reports together with project managers.

The Programme and Finance Assistant prepares information for the audit of programmes/projects and support implementation of audit recommendations. The Programme and Finance Assistant provides support for all financial-related inquiries from partners, including modifications, No-Cost Extensions (NCEs). The Programme and Finance Assistant performs duties in full compliance with UN Women financial regulations and rules, policies and standard operating procedures, including internal controls.

The Programme and Finance Assistant reviews and verifies financial transactions, activities, and documentation; taking corrective actions as needed and reporting any unusual activities. The Programme and Finance Assistant supports the monitoring of the proper functioning of the financial resources management system for office and programmatic budgets. The Programme and Finance Assistant provides finance support for the Programme and Operations teams, recording and posting transactions in Quantum, processing payroll, travel claims, MPOs, and other entitlements.

The Programme and Finance Assistant monitors the setup of budgets in Quantum to ensure they are in accordance with budgets agreed with donors and are input into Quantum at the detailed Activity . The Programme and Finance Assistant monitors transactions posted to projects to ensure expenditures are correctly recorded and take corrective actions as required. The Programme and Finance Assistant supports month-end and year-end closure processes, ensuring timely corrective actions under the guidance of the Operations Associate.

The Programme and Finance Assistant provides inputs and takes necessary actions to facilitate timely financial project closure; and supports financial donor reporting by providing timely information and taking necessary actions as required by UN Women Virtual Global Service Centre for financial donor reporting. The Programme and Finance Assistant prepares VAT reimbursements with adequate documentation support; manages petty cash fund, cash impress level.

The Programme and Finance Assistant provides administrative support to Resource Mobilization: compiles and processes information from donors and programme team, as inputs to various databases and documents; prepares draft cost-sharing agreements and support documentation, ensuring alignment with standard agreements where possible. The Programme and Finance Assistant supports follow-up on contributions within resource mobilization efforts.

The Programme and Finance Assistant facilitates knowledge building and knowledge sharing: provides administrative support…