Administrative Assistant - Records Specialist

Job Title: Administrative Assistant - Records Specialist

Department: Sheriff’s Office

Reports To: Operations Support Director

Classification: Full-Time, Non-Exempt

Compensation Range: $57,054.38 - $66,141.66 annually

Benefits: Employee Benefits | Lake County, CO

Join a workplace where public service meets opportunity. At Lake County Government, employees are empowered to grow, collaborate, and make a meaningful impact every day. We offer a supportive environment that values innovation and connection, with reliable compensation, comprehensive benefits, and a commitment to helping you succeed both professionally and personally.

• Assume Good Intent: Approach each interaction with positive mindset and openness to understand others.
• Model Professional: Maintain high standards in behavior and communication that reflects our values.
• Apply County Wide Lens: Consider the broader impact of decisions on our community and organization as a whole.
• Be Solutions-Oriented: Focus on finding constructive solutions rather than dwelling on problems or challenges.
• Practice Servant Leadership: Prioritize the needs of others, fostering a supportive and collaborative work environment.
• Support Meaningful Work-Life Balance: Encourage boundaries that support personal well-being while achieving professional responsibilities.

The Records Specialist within the Operational Support Division is responsible for administrative support activities. Prepares forms and reports. Monitors the flow of paperwork and files. Performs a variety of administrative tasks for the department and division.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Handle sensitive, protected, and classified documents and information with a high level of discretion and accuracy.
• Interpret, apply, and research federal, state, and local laws and regulations related to special districts to ensure compliance.
• Prepare clear, concise reports and communicate effectively, both orally and in writing.
• Provide front-line assistance to the public for various Sheriff’s Office services, including concealed handgun permits (CHP), records requests, civil process, and general inquiries.
• Maintain and manage official agency records in accordance with systematic retention, protection, retrieval, and disposal procedures.
• Process records requests and documentation related to Civil Process service in compliance with applicable laws.
• Track and maintain all training records for the Sheriff’s Office across all divisions.
• Inventory and issue duty equipment, uniforms, and other issued items.
• Demonstrate proficiency in office procedures and equipment, including computers, word processing, file maintenance, mail handling, and office supply management.
• Establish and maintain effective working relationships with staff, outside agencies, and community members.
• Support daily administrative operations of the Sheriff’s Office through a variety of clerical and organizational tasks.
• Address complex responsibilities and challenges that may require the development or recommendation of office policies.
• Exercise sound judgment and confidentiality, as errors may result in harm to the Sheriff's Office or public.
• Oversee and administer the CHP (Concealed Handgun Permit) program.

• Not Applicable

Compensation will be determined by the applicant's full skillset with consideration of the following:

High School Diploma or equivalent (G.E.D.) required.

• College education preferred but not required.
• Must pass a background check and a drug screen.
• Must not have any felony convictions. Committed no felonies, including illegal drug use, in the past three years.
• Must not have any domestic violence offense related convictions or domestic violence related restraining orders in effect.
• Must not have any DUI/DWAI convictions or driver’s license suspensions or revocations within 24 months of the application or more than one DUI/DWAI conviction in a lifetime.
• A history of excessive use of illegal drugs, or other offenses could disqualify an…