Administrative Assistant

Location: Denver

Description

Administrative Assistant  

Our client, a well-established and fast-paced law firm in the Denver metro area is looking for a 3 plus years highly organized and customer service-oriented Administrative Assistant to support internal operations, basic technology coordination, and cross-functional administrative initiatives. This position serves as a key resource for employees across the organization by providing administrative support, coordinating technology-related requests, assisting with internal communications, and ensuring day-to-day business operations run efficiently.

The ideal candidate is proactive, detail-oriented, enjoys solving problems, and thrives in a fast-paced, collaborative environment.

Key Responsibilities

Serve as a primary point of contact for internal administrative and technology support requests.

Provide first-level troubleshooting for common technology issues, including employee hardware, software, system access, and virtual meeting support before escalating to IT vendors or technical specialists.

Coordinate onboarding and offboarding activities, including user access, equipment distribution, and account administration.

Assist with maintaining internal databases, system records, and user information.

Support accounting and finance functions by processing invoices, coordinating vendor documentation, reconciling expenses, and assisting with payment tracking.

Respond professionally and promptly to internal and external customer inquiries via phone and email.

Coordinate company meetings, virtual events, webinars, and training sessions, including scheduling, registration, logistics, presentation materials, and post-event reporting.

Prepare, proofread, and format presentations, reports, correspondence, and other business documents.

Manage internal communications, email campaigns, and contact database maintenance.

Assist with company marketing initiatives by coordinating digital communications and supporting social media and website updates.

Provide backup receptionist and administrative support to team members as business needs require.

Qualifications

Bachelor's degree preferred.

Minimum of two years of professional administrative, operations, customer service, or office support experience.

Strong organizational skills with exceptional attention to detail.

Demonstrated ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Strong internal customer service mindset with a collaborative, team-first approach.

Preferred Technical Skills

Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Experience supporting virtual meeting platforms such as Microsoft Teams or Zoom

Experience with accounting, expense management, or ERP software is helpful but not required.

Our client offers a competitive compensation package that includes comprehensive health benefits, retirement savings opportunities, paid time off, and additional employee benefits. If you are qualified for this position, please email your resume to Director, mala.saraogi@roberthalf[dot][com] for immediate consideration!

Requirements - At least 2 years of experience in administrative support, office operations, customer service, or a similar role.

- Strong organizational ability with careful attention to detail and accuracy in daily work.

- Proven success managing multiple assignments and meeting deadlines in a fast-paced environment.

- Detail-focused, service-oriented communication style with a collaborative approach to supporting internal teams.

- Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.

- Familiarity with virtual meeting platforms such as Microsoft Teams or Zoom.

- Bachelor's degree preferred.

- Exposure to invoice processing, expense coordination, or accounting-related software is helpful but not required.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half…