Middle School Administrative Assistant

Middle School Administrative Assistant

Strasburg School District 31 J Hemphill Middle School - Strasburg, Colorado Open in Google Maps

Job : 5865933

Final date to receive applications: Posted until filled

Posted: Aug 03, 2026 6:00 AM (UTC)

Starting Date: Immediately

Job Title :
Administrative Assistant – Building Secretary

Reports to :
Building Principal

Evaluated by :
Building Principal

Job Goal :
The goal of this position will be assigned responsibility for various school office functions in addition to high level secretarial tasks and administrative assistance to department staff.

Essential Requirements :
To perform this job successfully an individual must be able to execute each requirement satisfactorily. The requirements list below are a representative of the knowledge, skill, and/or ability needed for the position.

• 1. Demonstrate aptitude or competence for assignment.
• 2. Knowledge of office practices and operation of standard office appliances, including desktop computers and copy machines.
• 3. Knowledge of secretarial procedures as applied to a school building.
• 4. Ability to work with confidential information.
• 5. Ability to communicate clearly and effectively both orally and in writing.
• 6. Ability to work cooperatively with others.
• 7. Requires effective organizational skills and attention to detail.
• 8. Ability to meet deadlines, and demonstrates punctuality and good attendance.
• 9. Ability to operate keyboard devices at a moderate speed.
• 10. Ability to organize and direct office services for a school office.
• 11. Ability to use standard data base, spreadsheet and word processing software effectively.

Essential Duties & Responsibilities :

• 1. Oversees process of and assumes responsibility for timely and accurate completion of office functions. Coordinates workloads and information with other support staff which may include:
  • a. Overseeing maintenance of office equipment.
  • b. Issuing building keys.
  • c. Maintaining inventory/ordering office.
  • d. Posting, distributing newsletters.
  • e. Maintains student records.
• 2. Enrolls/drops students, completes accompanying paperwork.
• 3. Processes mail, assists in preparation of reports, maintains staff and building files, answers inquiries from staff, students, parents and all other customers.
• 4. Provides first aid as needed.
• 5. Monitors student immunization records and updates health folders.
• 6. Prepares health related reports and maintains insurance records.
• 7. Prepares notification of meetings, agendas and minutes then word processes and distributes as required.
• 8. Coordinates collection and processing of forms required by local, state and federal programs.
• 9. Administers/monitors medication for students; documents all medicine or treatment administered or monitored.
• 10. Performs other duties as assigned.

Qualifications / Certificates, Licenses, Registrations, Bonding, and or Testing Required :

• 1. High School diploma or equivalent.
• 2. Minimum three (3) years clerical/secretarial/bookkeeping/account experience preferred.

Physical Demands :
Work is mostly sedentary with periods of light physical activity. Typical positions require employees to walk or stand for long periods; lift and carry up to 20 pounds; climb stairs, bend, reach, hold, grasp and turn objects; and use fingers to operate computer or typewriter keyboards. The work requires the ability to speak normally and to use normal or aided vision and hearing.

Work Environment :
Work is performed in office, classroom and/or other educational setting.

FLSA Status :
Non-exempt

Days / Terms of Employment : 178 Days / Nine-month position. Salary to be determined by the School Board of Education.

Position Type: Full-Time

Salary: $19.36 to $30.01 Per Hour

• Citizenship, residency or work visa required

• Nancy Taylor , Director, Finance and Operations
• 2102 Wagner Street
• Strasburg, Colorado 80136
• Phone:
• Email:

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