Deputy City and Court Clerk

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Full-Time Regular Salida, CO, US

3 days ago Requisition

Salary Range: $54,000.00 To $65,000.00 Annually

Department:Administration

Job Title:Deputy City Clerk/Municipal Court Clerk

Reports to:City Clerk

Status:Exempt

GENERAL DESCRIPTION OF DUTIES:

The Deputy City Clerk is a professional administrative position whose primary responsibility is to provide assistance to the City Clerk’s office and is under the direction of the City Clerk. This position performs a variety of administrative duties including but not limited to processing of various local and state licenses, preparing and filing legal documents, noticing and posting public hearings. This role interfaces with the public and City Council, assisting with all administrative functions during the absence of the City Clerk.

This position requires the ability to meet deadlines set by statute and to accurately process and file paperwork according to established policies and procedures.

ORGANIZATIONAL RELATIONSHIPS:

Reports to and takes direction from the City Clerk for all matters related to the City Clerk’s Office. Works collaboratively with other departments to accomplish City Clerk related duties.

ESSENTIAL DUTIES:

The following duty statements are illustrative of the essential functions of the job and do not include other nonessential or marginal duties that may be required. The City reserves the right to modify or change duties or essential functions of this job at any time. This position involves customer service, regular assigned responsibilities, ad hoc duties and requires the ability to resolve problems and multi-task:

• Regular, predictable, and dependable on-site workplace attendance is an essential function of the job.
• Assists with noticing and posting hearings for various departments, including noticing for ordinances, annexations etc.
• Assists Non-Profits with Special Event Liquor Permits and paperwork for Council packets.
• Assists Clerk with processing all liquor license renewals including maintaining an electronic and hard copy file folder for each business according to the specifications of the City Clerk.
• Assists Clerk with processing all retail marijuana license renewals including maintaining an electronic and hard copy file folder for each business according to the specifications of the City Clerk.
• Processes Amplified Sound Permits after approval from the City Administrator.
• Processes all short-term rental applications, renewals, and Occupational Lodging Taxes.
• Maintains the Short-Term Rental license software and database as well as communication with short term rental license holders.
• Assists the City Clerk with Elections.
• Coordinates with other departments as needed for arborist, liquor, marijuana, short-term rental, tobacco and other city issued licenses.
• Maintains detailed and up-to-date documentation of all procedures.
• Manages all records according to their retention schedule.
• Updates the City’s website as needed.
• Coordinate meals for evening council meetings, as needed.
• Must be able to provide coverage for the City Clerk’s duties in his or her absence.
• Other duties as assigned by the City Clerk.

GENERAL DESCRIPTION OF DUTIES FOR MUNICIPAL COURT CLERK:

The Municipal Court Clerk is a professional administrative position with responsibility for the efficient operation of the municipal justice process. This position performs a variety of administrative duties pertaining to the coordination and operations of the Municipal Court under the direction of the Municipal Judge. This position requires heavy use of software applications for processing information, preparing and filing legal documents, scheduling, record-keeping and communicating with a variety of people.

This position is also responsible for the management of court ordered useful public service and any court cases sent to collections.

ORGANIZATIONAL RELATIONSHIPS:

Takes direction from the Municipal Judge on all Municipal Court matters. Works with the Municipal Prosecutor in preparation of Court Cases. Works…