Facility Coordinator

Location: Deer Trail

Facility Coordinator Summary Clean Harbors is seeking a detail-oriented Facility Coordinator to support the daily administrative and operational activities of our facility. This is a cross-functional role for someone who wants to become an integral part of the facility team rather than focus on one specific task or area. The Facility Coordinator will learn and support multiple areas of the operation, including shipping and receiving documentation, hazardous waste shipping activities, inventory tracking, facility records, and other operational needs.

Schedule:

Monday - Friday 7:00 AM - 4:00 PM Occasional weekend hours may be required based on business needs. The ideal candidate is self-motivated, organized, and takes ownership of their work. This position is well-suited for someone who enjoys learning new processes, asks thoughtful questions, seeks out resources when needed, and is eager to become a well-rounded member of the operations team by learning all aspects of the role.

Why Work for Clean Harbors? Health and Safety is our priority, and we live it 3-6-5! Competitive wages. Comprehensive health benefits coverage after 30 days of full-time employment. Group 401(k) with company matching component. Own Part of the Company with our Employee Stock Purchase Plan. Generous paid time off, company-paid training, and tuition reimbursement. Opportunities for growth and development at every stage of your career.

RESPONSIBILITIES Responsibilities Coordinate daily receiving and shipping documentation to support facility operations. Maintain a working knowledge of plant receiving procedures, drum staging, profile access, and document printing. Perform accurate data entry into Power Suite, WIN, Outlook, and other company databases. Prepare, print, and process outbound hazardous waste manifests, shipping papers, and labels. Organize, maintain, and file facility documentation, including receiving, shipping, and Truck-to-Truck paperwork.

Maintain trailer inventory records and update shared tracking files. Scan and monitor storage areas and maintain accurate inventory documentation. Create Transportation of Potentially Rejected (TPO) shipping paperwork for rejected materials. Assist with supply inventory and ordering within assigned areas. Maintain clean, organized, and compliant work areas in accordance with company housekeeping standards. Collaborate with operations personnel to ensure accurate documentation and regulatory compliance.

Cross-train in multiple facility functions to provide operational support as business needs evolve. Perform additional administrative or operational duties as assigned. QUALIFICATIONS Qualifications High school diploma or equivalent required. 0-3 years of experience in an administrative, logistics, warehouse, shipping/receiving, or operations support role preferred. Proficiency with Microsoft Office applications, including Outlook, Excel, and Word. Strong computer and data entry skills.

Excellent organizational and time management skills. Strong attention to detail and accuracy. Ability to prioritize multiple tasks in a fast-paced environment. Strong verbal and written communication skills. Ability to work independently while collaborating effectively with cross-functional teams. What We're Looking For The ideal candidate will:
Take ownership of assignments from start to finish. Demonstrate initiative by finding answers, asking the right questions, and utilizing available resources. Be eager to learn all aspects of the Facility Coordinator role. Cross-train in multiple operational and administrative functions to become a well-rounded member of the team. Adapt to changing business needs and willingly assist wherever support is needed. Be dependable, organized, and highly detail-oriented.

Maintain a positive attitude and work collaboratively with operations, transportation, and facility personnel. Be committed to safety, compliance, and delivering high-quality work every day.

Physical Requirements Primarily sedentary office position. Ability to sit for extended periods while performing computer work. Frequent computer usage and data entry. Occasional walking throughout the facility. Occasional reaching and light lifting up to 10 pounds. Ability to communicate effectively by telephone and virtual meeting platforms. Ability to read detailed documents and perform work requiring close visual attention. Travel Less than 10%.

Join our team today! To learn more about our company and to apply online for this exciting opportunity, visit Clean Harbors Careers. Equal Employment Opportunity Clean Harbors is an equal opportunity employer. Clean Harbors is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request a reasonable accommodation, contact or 1-.

Clean Harbors is a Military & Veteran friendly company. Please be advised that Artificial Intelligence (AI) tools may be used to…