Transit Administrative Manager

Transit Administrative Manager in Frisco, CO

Performs a variety of complex analytical, professional, technical, and administrative duties in support of the Transit Department. This position is responsible for managing the department’s administrative functions, including oversight of an Administrative Assistant, Transit Department payroll, purchasing, invoice processing, Transit Board meeting coordination, website updates, driver qualification records, and advanced administrative support to the Transit Director, Operations Manager, and department staff.

The Transit Administrative Manager is expected to demonstrate accountability, leadership, professionalism, and a high level of customer service when working with internal and external customers.

This position reports directly to the Transit Director and receives indirect supervision, guidance, and direction from the Transit Operations Manager.

• Manages the day-to-day administrative functions of the Transit Department and ensures administrative processes are completed accurately, efficiently, and in accordance with County policies and procedures.
• Oversees and supports Transit Department payroll activities, including accurately tracking and accounting for employee leave in the County’s payroll system.
• Maintains advanced working knowledge of County leave policies and ensures payroll-related records are accurate and up to date.
• Utilizes Tyler Munis software to process invoices, troubleshoot payment issues, and coordinate timely and accurate payment processing with the Finance Department.
• Reviews, approves, and oversees Transit Department purchasing card transactions and ensures appropriate documentation and coding within Munis.
• Assists the Transit Director with the preparation and processing of procurement documents, contracts, routing forms, and required ongoing submittals to the Colorado Department of Transportation (CDOT), Federal Transit Administration (FTA), and other agencies as applicable.
• Coordinates and assists the Transit Director and Operations Manager with conference and meeting attendance, including scheduling, registration, travel arrangements, and related administrative needs.
• Monitors office, break room, uniform, and other departmental supplies and coordinates routine ordering and purchasing to maintain adequate inventory.
• Provides administrative support to Transit Management in the preparation of run cutting, run blocks, and related clerical work associated with Summer and Winter service schedules.
• Coordinates monthly Transit Board meetings, including preparation and distribution of meeting materials, room reservations, food arrangements, and other logistical needs.
• Prepares and posts monthly Transit Board packets and other informational updates to the Summit Stage website, ensuring information is current, accurate, and accessible.
• Maintains driver qualification files and records, including CDL compliance, Department of Transportation (DOT) requirements, medical certifications, and personnel documentation.
• Assists Shift Supervisors, Road Supervisors, Dispatchers, Human Resources staff, Drivers, and Maintenance staff in resolving payroll, purchasing, and other administrative issues.
• Works collaboratively with Finance, Human Resources, Facilities, Information Systems (IS), the Manager’s Office, and other County departments on matters related to payroll, benefits, facilities, technology, and other departmental needs.
• Provides administrative support and guidance to department staff and assists in identifying and resolving operational and administrative issues.
• Applies sound judgment, critical thinking, and creativity to analyze situations, identify opportunities for improvement, and develop effective and innovative solutions.
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