Executive Assistant

Do you want to be part of a business that genuinely values
entrepreneurialism
,
innovation
and
individual accountability? We
focus on our customers
and are proud of the difference our technology makes. We partner with some of the biggest manufacturing companies in the world and our technical innovations are used to enhance well-known brands across multiple industries.

Established in 1972, Particle Measuring Systems is a global leader for micro-contamination monitoring equipment improving the performance of clean manufactures in the semiconductor and pharmaceutical industries. We’re a growing technology company in Niwot, Colorado, the heart of the Rocky Mountains. We offer an exceptional and rewarding work environment in a great place to live. Our employees enjoy challenging projects in the development and manufacture of light scattering particle counters and diverse technologies and applications.

We are looking for a Executive Assistant who will contribute to the success of the Executive Team, applying their expertise in administrative to support the achievement of team and company goals and deliver innovative, reliable solutions. In this role, the successful candidate will collaborate effectively with colleagues and cross-functional teams, demonstrate strong problem-solving and decision-making skills, and maintain a commitment to professional excellence, quality and continuous improvement.

We are seeking a highly organized, proactive, and business-minded Executive Assistant to support the PMS President and select executive team members. This role goes beyond traditional administrative support: the Executive Assistant will serve as a trusted partner who understands business priorities, protects executive time, anticipates needs, and keeps meetings, decisions, and follow-through focused and effective.

In our fast-paced, private equity-backed environment, the ideal candidate brings strong judgement, business curiosity, and the confidence to operate independently, helping direct executive attention to the work where it has the greatest impact.

• Own and proactively manage complex executive calendars, travel, expenses, and logistics, coordinating with senior leaders, external partners, candidates, and other key stakeholders.
• Use business priorities and a brief weekly planning review with each executive to align calendars with top priorities, upcoming decisions, preparation requirements, and commitments.
• Look several weeks and months ahead to identify conflicts, travel demands, and preparation needs, and proactively protect focused working time.
• Protect executive capacity by evaluating meeting purpose, urgency, participants, and required executive involvement; within agreed decision rights, decline, defer, shorten, or redirect requests as appropriate.

• Coordinate executive and leadership meetings, ensuring clear objectives, appropriate participants, defined decisions or outcomes, and effective preparation.
• Proactively gather and organize pre-reads, relevant background, stakeholder input, and outstanding questions so executives arrive prepared to contribute and make decisions.
• Capture concise, decision-oriented records, including key context, decisions, actions, owners, priorities, and deadlines.
• Track key actions, follow up with accountable owners, and elevate unclear ownership, unresolved decisions, stalled commitments, or emerging issues while maintaining clear accountability for business delivery.

• Serve as a trusted extension of the executives, anticipating needs and connecting priorities, meetings, decisions, actions, and deadlines to reduce unnecessary executive…