Special Events Coordinator

SUMMARY

The City of Edgewater is seeking a Recreation Coordinator - Events to plan, coordinate, and implement city events and community engagement activities. This position is responsible for the day-to-day coordination and execution of assigned events, including planning, logistics, and on-site operations. Once trained, the employee must be able to perform with minimal supervision in a fast-paced environment. Work requires coordination across departments, vendors, and community partners, and includes evening and weekend hours.

• Plan and coordinate assigned city events independently from initial planning through execution
• Maintain event calendar and timelines
• Coordinate with internal departments to align event logistics, operations, and communication needs
• Coordinate with departments, vendors, and community partners to support event planning and delivery
• Manage event logistics, including permits, equipment, site setup, and operational needs
• Coordinate vendors, agreements, and service delivery
• Track event details, schedules, and deliverables
• Conduct site visits and event walkthroughs as needed
• Evaluate events and recommend improvements to operations, participation, and overall experience

• Lead event setup, operations, and breakdown
• Troubleshoot issues during events and adjust as needed
• Ensure compliance with safety procedures and city policies
• Support event safety planning and coordination, including adherence to emergency procedures and city requirements
• Coordinate and provide direction to volunteers and event staff
• Serve as primary point of contact during assigned events

• Support community outreach efforts, including event booths and activities
• Build relationships with local organizations, businesses, and partners
• Identify opportunities to enhance community participation and engagement
• Establishes and maintains effective relationships with citizen groups, including bi-annual attendance at HARP Board meetings

• Manage event registrations and participant communication
• Track attendance and provide basic event summaries
• Monitors and orders supplies necessary for event operations, recommend large purchases to department director
• Assists the department director in preparation of the annual budget; assists with tracking event-related expenses and staying within established budgets
• Coordinate with communications staff to support event promotion
• Maintain organized records related to events
• Participates in the processing and approval of external special event applications
• Addresses complaints and resolves issues in assigned area of responsibility

• Support parks and recreation programs and operations as needed
• Assist with program setup, activities, and facility supervision during peak times or staff shortages
• Provide support across department initiatives and special projects
• Provide customer service to participants, residents, and vendors
• Communicate with staff, partners, and the public
• Participates in staff meetings and training opportunities
• Assists with department on call schedule on a rotating basis
• Maintains a positive attitude, takes initiative, and works as a cohesive team with all team members
• Maintains regular and punctual attendance
• Performs other duties as assigned

$60,599 – 81,809

$60,599 – 65,446

• Bachelor’s degree from an accredited college or university with major coursework in recreation, event management, or a related field, or equivalent experience.
• Two (2) years of related experience in event planning, coordination, or recreation programming.
• Experience planning and coordinating events, including logistics and scheduling.
• Experience using Civic Rec or a similar registration platform.

• Must possess or be able to obtain First Aid, CPR, and AED Certification.
• Event or meeting certification (e.g., CMP or CSEP) preferred.
• Certified Parks and Recreation (CPRP) certification preferred.
• Must possess a valid driver’s license with the ability to safely operate a motor vehicle and…