Sales Administrator

Precision Behind Every Flight. Power Every Transaction.

If you're a highly organized, detail-driven professional who thrives in a fast-paced, customer-focused environment, The Blackhawk Group is seeking your talent to join our Aircraft Sales team. This vital role supports the execution of high-value aircraft transactions by coordinating documentation, maintaining operational workflows, supporting customer communications, and ensuring seamless transaction support from prospect engagement through aircraft delivery.

As a Sales Administrator, you will serve as a key operational partner to our Aircraft Sales organization — helping deliver the premium, white-glove experience our discerning clientele expect. If you enjoy managing multiple priorities, building strong relationships, staying organized in a fast-moving environment, and supporting a team that redefines performance in aviation, we want to hear from you!

· Provide administrative and operational support to the Aircraft Sales team, including document preparation, scheduling, correspondence, and record maintenance

· Maintain and organize aircraft transaction files, customer records, contracts, and sales documentation with exceptional attention to detail

· Coordinate communication between customers, escrow agents, insurers, brokers, vendors, and internal stakeholders to support smooth transaction execution

· Prepare professional sales reports, spreadsheets, presentations, agreements, and customer correspondence with accuracy and professionalism

· Support CRM administration, including lead tracking, data entry, reporting, pipeline updates, and maintaining customer information integrity

· Coordinate calendars, meetings, travel arrangements, and logistics for sales leadership and team members

· Assist with invoice tracking, expense reporting, purchase requests, and vendor coordination related to sales activities and events

· Support planning and logistics for customer visits, aircraft demonstrations, delivery events, trade shows, and aviation industry activities

· Partner cross-functionally with Finance, Marketing, Maintenance, Upgrades, and Customer Support teams to ensure a seamless customer experience

· Monitor deadlines and proactively follow up on transaction deliverables to ensure timely completion of requirements

· Maintain confidentiality and exercise sound judgment when handling sensitive customer, financial, and transactional information

Required

Qualifications and Skills:

· High school diploma or equivalent required

· 1–3 years of experience in customer service, sales support, executive assistance, administrative support, or a related role

· Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

· Strong organizational skills with exceptional attention to detail and follow-through

· Ability to manage multiple priorities and deadlines in a fast-paced environment

· Professional written and verbal communication skills with a polished customer-service mindset

· Ability to maintain confidentiality and handle sensitive information with discretion

· Must live locally or be willing to relocate

Preferred Qualifications:

· Associate or bachelor's degree in Business, Marketing, Communications, Aviation Management, or a related field

· Experience supporting sales teams, executives, or customer-facing operations

· Experience in aviation, luxury goods, real estate, automotive, or other transaction-driven industries

· Experience with CRM platforms, document management systems, and sales reporting tools

· Strong problem-solving and process improvement mindset

· Ability to anticipate needs and proactively support operational excellence

You're a highly organized, customer-focused professional who thrives behind the scenes making complex processes run smoothly. You enjoy bringing order to moving pieces, balancing competing priorities, and delivering polished, high-touch support to internal and external customers alike. You take ownership, communicate professionally, and pride yourself on delivering exceptional service and follow-through.

You live by our core values:

Customer First. Own It. Make It Better. Be…