Multidiscipline Proposal Coordinator

Multidiscipline Proposal Coordinator

Lerch Bates is seeking a Multidiscipline Proposal Coordinator to support our Architectural Design team and contribute to the pursuit of exciting projects across multiple service lines. This role plays a critical part in creating high-quality proposals, qualifications packages, presentations, and marketing materials that help position Lerch Bates for continued growth and success.

As a Multidiscipline Proposal Coordinator, you will collaborate closely with consultants, project teams, business managers, and the Global Support Center to coordinate proposal efforts, manage contract-related documentation, and create professional client-facing materials. A key component of this role is leveraging Adobe InDesign to develop polished, visually engaging proposals, project collateral, and marketing documents that elevate the Lerch Bates brand.

This position is ideal for a highly organized professional with strong writing, editing, and document design skills who enjoys managing multiple deadlines, supporting cross-functional teams, and producing exceptional deliverables in a fast-paced consulting environment.

One of the biggest advantages of working at Lerch Bates is that we are 100% employee-owned through our Employee Stock Ownership Plan (ESOP).

Unlike many companies that offer only a salary and retirement plan, eligible employees receive company-funded ESOP shares at no cost to them as part of their long-term retirement benefits.

As Lerch Bates grows, employee-owners share in the company's success. For many employees, the ESOP becomes one of the most valuable financial benefits of their career by helping build meaningful long-term wealth in addition to their salary and traditional 401(k).

When you join Lerch Bates, you are not just building better buildings. You also have the opportunity to build your financial future alongside the company's success.

Lerch Bates (LB) is a global technical consulting firm focused on improving how buildings perform for owners, designers, and the people who use them every day. For more than 75 years we've partnered on some of the world's most complex and high-profile projects. Today we provide Total Building Performance expertise that integrates Building Science and Building Flow into a unified delivery model.

Our work spans design, construction, investigation, repair, rehabilitation, management, and modernization with one consistent goal: helping clients make confident, well-informed decisions in an increasingly complex built environment.

We are 100% employee-owned through our ESOP. That means when the company succeeds, our employee-owners share in that success. It's more than a retirement benefit—it's an ownership mindset backed by the opportunity to build long-term financial value while helping shape the future of the company.

• Support RFP, RFQ, and RFI responses across multiple service lines and business groups.
• Prepare, coordinate, edit, and finalize project proposals, qualifications packages, and client presentations.
• Develop proposal content and supporting materials utilizing Microsoft Word, PowerPoint, Excel, and Adobe InDesign.
• Manage proposal schedules and deadlines while coordinating input from multiple stakeholders.
• Monitor and track proposal and project opportunities within Deltek and support issue resolution as needed.

• Create visually compelling project collateral, marketing materials, and client-facing documents using Adobe InDesign.
• Design and format proposal packages that align with Lerch Bates branding standards and client requirements.
• Develop presentation materials and PowerPoint decks for business development, client meetings, and project pursuits.
• Assist in maintaining marketing templates, resumes, project profiles, and other pursuit-related resources.
• Support the ongoing enhancement of proposal quality, consistency, and visual impact.

• Assist with the preparation, processing, and management of contracts, service agreements, purchase orders, and related project documentation.
• Coordinate with Contract Administrators, Business Managers, and project teams to support contract execution and administration.
• Act as a liaison between consultants and clients throughout proposal and contract initiation processes.
• Assist with obtaining Certificates of Insurance (COIs) and other project-related documentation.
• Support consultants with formatting, proofreading, and document preparation as needed.

• Perform quality control reviews of proposals, reports, contracts, and marketing materials.
• Ensure accuracy in formatting, spelling, grammar, punctuation, branding, and document consistency.
• Maintain professional communication with internal teams, clients, vendors, and external partners.
• Support consultants and project teams with administrative coordination and information management.
• Contribute to the delivery of polished, accurate, and client-ready documents under tight deadlines.

• Maintain accurate electronic records of proposal activity, project pursuits, and…